Executive Assistant

***DIRECTIONS ON HOW TO APPLY ARE ON THE BOTTOM OF THIS JOB POST

***Prior experience as an Executive Assistant is REQUIRED, if you do not have Executive Assistant experience, please do not apply.

***Venture Capital or AI industry experience is a plus, but not required.

-A strong interest in the AI space and its developments (or eagerness to learn) is preferred.


The Company:
You will be working directly as the executive assistant of a Managing Director of an AI Venture Capital Firm in the USA.


Job Details:
We are looking to fill a role working directly with the Managing Director of an AI Venture Capital Firm to help her with day-to-day tasks and projects.


Key Responsibilities-

1. Executive Assistant:
You will be assisting the Managing Director with all sorts of tasks that pop up. Some tasks you'll be performing (or similar):
-Doing research for various projects
-Meeting preparation
-Drafting emails
-Calendar management
-Email management
-Creating presentations via Powerpoint/Google Slides
-Staying on top of the Managing Director to make sure projects get done
-Various other admin tasks
*Being Managing Director's right hand man/woman


Basic Requirements:
-Must have a college/university degree
-Must be proficient in English (verbal and written)
-Must have organizational skills
-Must have good grammar
-Must have proficient computer skills
-Good communication skills
-Be willing and open to learn
-Be open to feedback and constructive criticism
-Must be able to ask questions when confused
-Be a problem solver
-Have patience
-Ability to work independently, prioritize tasks, and manage time effectively.
-Attention to detail.

Detailed Qualifications:
-Proven experience as an Executive Assistant.
-Basic graphic design experience (Canva or similar) is preferred
-Google suite and Office 365 proficient: gmail, outlook, sheets, excel, docs, slides, etc.
-Strong English writing skills
-Work with speed and quickness
-Strong decision making
-creativity

Technical Qualifications:
-Must have a good internet connection
-Must have a computer
-Must have a headset



Salary and Details:
This is a full-time work from home role for a U.S. company: 9 hours per day (5 days a week).

The pay is $5 an hour.

IMPORTANT, PLEASE READ: This is a 9 hour shift. The hours are Mon-Fri 8:30am-5:30pm PST (pacific standard time). That is a 16 hour time difference from you-12:30 AM to 9:30am Philippine time would be the converted schedule for you. This means that based on your timezone, you are essentially working Tuesday-Saturday (since shifts start past midnight at 12:30am).

1 hour paid lunch included in shift.

Guaranteed 1 year raise (minimum 10%-20%).

3 paid sick/vacation days after a 3-month probationary period.

On average, 3-6 major U.S. holidays paid: (Thanksgiving, Christmas, New Year’s, etc.)

You will be an independent contractor. You will get paid via Wise twice a month.

***Important: if you have another job that conflicts with this schedule, please do not apply. Your screen will be tracked (Time Doctor software) so if it is discovered that you are working 2 jobs during the same schedule, you will end up wasting your time and ours.

Start date: As soon as possible. A set date will be provided after interviewing.



***DIRECTIONS ON HOW TO APPLY (please follow all steps 1-3):

1. If interested, email your resume and optional cover letter (cover letter can be in body of the email) to asliresumes@gmail.com with the subject line "Y Executive Assistant".

2. Please attach your resume as a PDF format attachment. Dropbox links or google drive links for resumes will NOT be reviewed.

3. Please ANSWER THE FOLLOWING QUESTION at the end of your email to us:

Question: Do you have any jobs/gigs currently? Please provide a detailed explanation with an exact schedule.

For example:
-“I don’t have any other jobs, I am searching for work.”

-“I have a job from 9am-5pm Philippine time, I’m searching for a job during the evening.”

-“I have another gig but the schedule is flexible without set hours, I work 2 hours a day from x to x.”

-I have another part time job, but it’s an Australian client and it’s in the daytime hours.”

-“I have a job overnight Philippine time, but my boss doesn’t care if I work another job at the same time”.