Executive Assistant with An Architech or With Landscape Design Firm Experience

Employment Type: Full-time

About the Role

We are seeking a highly organized and proactive Executive Assistant to support business operations for a landscape design firm. This role involves handling administrative tasks, scheduling, invoicing, and proposal creation, allowing the executive team to focus on strategic initiatives. If you have strong attention to detail, excellent writing skills, and experience with administrative tools, we want to hear from you.

Key Responsibilities

Scheduling & Calendar Management – Coordinate meetings, project timelines, and appointments.

Invoicing & Financial Management – Process invoices, track expenses, and manage payments through QuickBooks.

Proposal Creation – Draft and design proposals using Canva and Microsoft Word.

Administrative Support – Organize files, manage emails, and assist with document preparation.

Communication & Correspondence – Maintain professional email communication with clients and vendors.

General Business Support – Help offload administrative work to ensure smooth business operations.

Qualifications

Experience in administrative support, preferably in a design or service-based industry.

Proficiency in Google Suite, QuickBooks, Canva, and Microsoft Word.

Strong English writing and communication skills.

Highly organized with strong attention to detail.

Ability to work in CST hours and manage multiple tasks effectively.

Why Join Us?

Opportunity to contribute to a growing landscape design business.

Work closely with a dynamic team in a creative industry.

Competitive salary and flexible work environment.

Please send your Vocaroo 1-minute introduction and CV link. Use Architecture as the subject line. Applications without both the CV and Vocaroo link will not be considered. Following instructions is a basic expectation when applying.