Virtual Assistant

Full-Time Virtual Assistant (RFP & Grant Specialist) – EST Work Hours

About the Role

We are seeking a highly organized and detail-oriented Virtual Assistant to support and streamline our RFP (Request for Proposals) and Grant processes. The ideal candidate will be responsible for sourcing leads, conducting analyses, drafting proposals, completing submissions, and managing attachments in alignment with company processes.

This is a full-time, remote position requiring availability during U.S. Eastern Time (8 AM – 5 PM EST). If you have excellent research, writing, and organizational skills and are looking for stable, long-term work, we’d love to hear from you!

Job Responsibilities

RFPs (Request for Proposals)
Source potential business leads from designated platforms.
Enter leads into our CRM and Asana with accurate details.
Analyze RFPs to determine best-fit opportunities.
Draft Scopes of Work and proposal sections using templates and guidelines.
Complete required forms, attachments, and compliance documents as per submission guidelines.
Ensure on-time submission and maintain accurate tracking of proposals.

Grants
Research and identify grant opportunities aligned with business needs.
Conduct grant eligibility analysis to assess feasibility.
Draft grant applications, budgets, and supporting documentation based on templates.
Complete forms, attachments, and submission materials following detailed instructions.

Administrative & Operational Support
Track submission deadlines and follow up to ensure deliverables are completed.
Provide weekly reports summarizing RFP/grant submissions, lead sourcing, and pending actions.
Maintain clear internal communication and collaborate effectively via Asana.
Follow established processes and SOPs to ensure accuracy and efficiency in RFP and grant management.

Work Conditions

? Full-Time Position (40 hours/week)
? Work Hours: Monday - Friday, 8 AM - 5 PM EST
? Fully remote position with required responsiveness during work hours.
? Must have reliable internet, stable power supply, and a functional work environment.
? Utilize Asana for project management and Proposify for proposal creation and submissions.
? Submit weekly timesheets and invoices for payment processing.
? Bi-weekly payments via invoice.

Required Skills & Qualifications

Excellent written and verbal English skills (for professional proposals & grant writing).
Strong attention to detail – must follow instructions precisely.
Proficiency in research, data entry, and document preparation.
Experience with RFPs, grants, or administrative work is a plus.
Familiarity with project management tools (Asana preferred) and CRM systems.
Ability to work independently, meet deadlines, and manage multiple projects efficiently.
Tech-savvy – comfortable using Proposify, Asana, Google Workspace, and PDF editors.
Self-accountable and proactive in managing assigned responsibilities.
Strong problem-solving skills and ability to navigate online submission portals.

How to Apply

To apply, please send:
? Your resume highlighting relevant experience.
? A short cover letter explaining why you’re a great fit for this role.
? Any relevant work samples (if available).

???? Join us and become part of a high-performing team making an impact!
We are looking for someone who values long-term stability and is ready to contribute to a growing business.