Virtual Executive Assistant

The ideal executive assistant provides essential support to the founder to ensure smooth and efficient business functions. Areas of focus include, but are not limited to, managing schedules and travel, handling email communications, organizing documents, and coordinating executive operations.

• Perform various administrative, clerical, data entry, and report writing tasks
• Create and maintain business data profile
• Manage business registrations and corresponding renewal calendar
• Maintain an organized system for contracts (DropBox), invoices, and other business documents
• Coordinate Calendly Scheduling
• Update standard website content and changes as needed
• Research, book, manage travel accommodations and organize itineraries for business trips
• Register business for relevant industry conferences and events
• Fill out and complete business proposal forms as required
• Open to flexible US time zone hours

Minimum Qualifications
• Bachelor’s Degree
• Minimum 2-5 years of relevant work experience
• Excellent English speaking and writing skills
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, & Power Point
• Strong verbal and written communication skills
• Thrive in a high-volume, fast-paced team environment
• Proactive self-starter with strong multitasking abilities
• Work independently to complete tasks from start to finish
• Accountable and reliable in managing and completing tasks and projects on time

Preferred Qualifications
• Experience managing QuickBooks, including payroll and invoice generation
• Open to work beyond regular hours or various shifts as needed

This is a great opportunity for an experienced business administration professional looking to elevate their experience in the consultancy space supporting the business founder.