Real Estate Transaction Coordinator

Compensation: Base plus Bonus

Are you an experienced real estate transaction coordinator looking for a dynamic opportunity to join a top-performing team? We are seeking a detail-oriented, organized, and proactive professional to assist our agents in managing contracts from contract to close. If you thrive in a fast-paced environment, excel at multitasking, and have a passion for delivering outstanding client service, we want to hear from you!

This position offers a competitive base salary plus bonuses and the opportunity to work remotely.

Who We Are Looking For:
The ideal candidate has prior experience in real estate transaction coordination, title work, or administrative support in a real estate setting. They are highly organized, communicative, and driven—a problem-solver who ensures transactions move smoothly and efficiently.

Key Traits:

Highly organized with exceptional attention to detail.
Effective communicator who can coordinate with agents, clients, lenders, and title companies.
Proactive and self-sufficient—takes initiative and solves problems independently.
Deadline-driven—ensures all contract requirements and paperwork are completed on time.
Tech-savvy—comfortable with real estate CRM software and transaction management platforms.
Job Responsibilities:
Oversee all real estate transactions from contract to close, ensuring deadlines and compliance requirements are met.
Coordinate with real estate agents, lenders, title companies, and clients to facilitate a smooth transaction process.
Manage and organize transaction files, ensuring all necessary documents are complete and properly filed.
Track contingency dates and deadlines, ensuring no critical steps are missed.
Communicate updates with agents and clients regularly.
Assist with preparing disclosures, amendments, and closing documents as needed.
Ensure transactions adhere to all state and brokerage compliance requirements.
Provide administrative support as needed to the real estate team.
Requirements:
1+ years of experience in real estate transaction coordination, real estate administration, or title work.
Strong understanding of real estate contracts, timelines, and compliance requirements.
Ability to manage multiple transactions simultaneously.
Excellent written and verbal communication skills.
Proficiency with CRM systems, Google Suite, DocuSign, and transaction management platforms (e.g., Skyslope, Dotloop, etc.).
Laptop and reliable internet connection for remote work.
Real estate license is a plus but not required.
Application Questions:
How many years of real estate transaction coordination experience do you have?
Are you familiar with CRM or transaction management software? If so, which ones?
When are you available for an interview? (Please list 2-3 available dates and times.)
Describe a time you successfully managed multiple real estate transactions at once.
Video Submission Instructions:
Please record a short video (maximum 2 minutes) introducing yourself and explaining why you are a great fit for this position. Upload the video to a platform of your choice (e.g., YouTube, Vimeo, Google Drive) and include the link in your application.

How to Apply:
To apply, submit your resume in PDF format with the following naming convention: [Lastname.Firstname.Transaction-Coordinator.pdf] along with your answers to the application questions and the video link.

Send your application to: steven@urbancoolhomes.com
Subject Line: "I actually read the instructions"

We look forward to reviewing your application. Best of luck! ????