Project Coordinator for a US-Based Company

About: Bluebird Lighting is the leading provider of high-quality custom lighting solutions. We specialize in designing and manufacturing innovative fixtures that enhance the ambiance of any commercial or residential space. With headquarters in the US and operations in China and the Philippines, we strive to meet and exceed our clients’ expectations, translating their vision into reality.

Job Description: Bluebird Lighting seeks a motivated, experienced project coordinator to join our team. As a project coordinator, you will be crucial in the planning, execution, and successful completion of both domestic and import projects.

Responsibilities:

* Quote and Order Administration: own building client-facing documentation and send it to the partner Project Manager for approval
- Factory Communication:
> Provide the factories with the client specifications, quantities, and additional details [e.g., ocean-front property] to ensure that our pricing matches the client's needs.
> Manage follow-ups to ensure timely submission to our clients
- Quotation, Invoice, and purchase order preparation: Build the formal documentation with all of the specified or otherwise noted details

* Documentation & Recordkeeping:
- Save all relevant documentation and project milestones in the appropriate folders or internal systems
- Create and update company records in the CRM

*Project Tracking: Work closely with Bluebird Project Managers to ensure that all projects are on track
- Organize finish samples, item specs, materials, deposits, and approvals per project.
- Update and record timelines, shop drawings & finish sample submittals and approvals in our project tracker

Minimum requirements:
- At least 1 year experience in project coordination and/or administrative support
- Bachelor’s degree required
- Ability to work full time, with occasional flexed hours
- Computer literacy: Microsoft Office Suite, Google Suite, Adobe Acrobat, CRM [CAD is a plus!]
- Ability to effectively complete multiple tasks, prioritize workload, and consistently meet deadlines
- Works well in a high-growth, ever-changing environment
- Team-oriented, effective collaborator
- Strong written and verbal communication
- Solutions-oriented mindset; communicating problems and possible solutions in real-time with manager, internal and external partners

If interested, please complete this form to proceed with your application : https://forms.gle/Piu4w21dS5N9hGjV8

Thank you!