Executive Assistant - Virtual Assistant

Job Title: Executive Assistant - Virtual Assistant
Location: Remote
Interviewer: Gene

Virtual Rockstar is an industry-leading company based in Arizona that specializes in offloading administrative tasks from healthcare clinics to streamline operations. We hire specifically in the Philippines, aiming to build and strengthen families in the region through meaningful employment opportunities. We are committed to hiring individuals who not only meet our job requirements but also align with our core values and long-term vision.

Are you an experienced, detail-oriented, and proactive professional looking to support an innovative and fast-growing dental consulting firm? If so, we want you to join our client’s team! Virtual Rockstar is looking for a dedicated, full-time Executive Assistant to work closely with our client, a leading dental consulting business, to help drive growth and ensure smooth day-to-day operations.

About our client:

We are a forward-thinking dental consulting firm that emphasizes collaboration, education, and results-driven solutions. Our mission is to empower dental professionals and practices by providing tailored consulting services that enhance operations, improve patient care, and boost productivity. With a focus on innovation and sustainable growth, we aim to build a community that thrives together.

As the Executive Assistant, you will play a crucial role in supporting the business’s operational and strategic goals. Your key responsibilities will range from administrative support to strategic assistance, ensuring that tasks are completed efficiently and on time to help the business scale.

Responsibilities:

Administrative Support:
Drafting emails, creating schedules, preparing reports, and handling other repetitive administrative tasks to free up time for high-priority projects.
Strategic Assistance:
Assisting with brainstorming sessions, refining presentations, and preparing content for client pitches and workshops to support business development.
Time Management & Project Coordination:
Act as a virtual project manager to track business goals (e.g., onboarding consultants, closing client contracts), ensuring deadlines are met and that the team stays on track.
Calendar & Email Management:
Manage and schedule appointments, meetings, and events, ensuring that all deadlines and commitments are well-organized and met.
Research & Information Gathering:
Conduct research and gather necessary information to support the firm’s operations and client needs.
Document Management & SOP Creation:
Prepare and handle documents, create Standard Operating Procedures, and assist in developing training tools for new processes.
Personal and Family Support:
Manage personal and family appointments for the owner, ensuring a healthy work-life balance.
Event Planning & Organization:
Organize company events, meetings, and client gatherings.

Qualifications:

Experience as an Executive Assistant, Virtual Assistant, or similar role.
Strong organizational and time-management skills.
Proficient with Microsoft 365 suite (Outlook, PowerPoint, Word, Excel) and Zoom.
Excellent communication skills (both written and verbal).
Strong attention to detail and ability to prioritize tasks.
Proactive, self-driven, and able to work independently with minimal supervision.
A genuine interest in the dental industry is a plus.

Benefits:

Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families in the Philippines.

How to Apply:
To apply for this position, please send us a copy of your updated resume and a Loom video (not Google Drive) addressed to The Rockstar Team. In the video, explain your relevant work history and give a brief introduction about yourself. Please provide detailed insights into your previous experience as a virtual assistant. If you have prior experience supporting an executive team, we'd appreciate hearing about it. We're seeking candidates with outstanding communication and customer service skills, so please emphasize these qualities in your video introduction. Lastly, share your creative ideas on how you can contribute to the growth and success of our company. We're eager to see your application!