Executive Virtual Assistant

We are looking for a versatile and proactive General Virtual Assistant to support our team with a variety of administrative and organizational tasks. The ideal candidate is a problem-solver, detail-oriented, and comfortable working in a dynamic environment. This role involves managing schedules, handling communications, and assisting with general day-to-day operations to keep everything running smoothly.

Responsibilities:

**Administrative Support**

- Manage schedules, appointments, and calendars, ensuring meetings and deadlines are well-organized.
- Handle inbound and outbound communications, including emails, calls, and inquiries, with professionalism and accuracy.

**Data Entry & Organization**

- Enter and maintain data in spreadsheets, CRM systems, and databases, ensuring information is up-to-date and accurate.
- Organize digital files and documents, creating a clear and accessible filing system.

**Project Coordination**

- Assist in tracking project deadlines and follow-ups to ensure tasks are completed on time.
- Coordinate with team members and stakeholders to streamline workflows and facilitate communication.

**Research & Reporting**

- Conduct research on various topics as needed, compiling findings into concise reports or presentations.
- Monitor and report on project progress, providing updates to supervisors.

**Ad Hoc Tasks**

- Take on miscellaneous administrative duties that may arise, adapting quickly to new tasks and challenges.

**Qualifications:**

- Multiple years of experience in a virtual assistant or administrative role.
- Excellent communication and organizational skills, with a strong attention to detail.
- Ability to multitask and handle a wide range of responsibilities independently.
- Proficiency in Microsoft Office, Google Workspace, and project management tools.
- Availability to work full time (no other jobs, clients, freelance commitments), working during US EST hours.

### **What We Offer:**

- Full-time work (40 hours per week), US Eastern Hours.
- We will provide you with a work laptop, webcam, green screen (optional), courses to upskill, US phone number, VPN, and more.
- Paid trial project for final round candidates to assess fit and showcase skills.
- Competitive pay and opportunity to work with a reputable US company.

### **To Apply:**

- Submit a 1-2 minute Loom video introducing yourself and your experience.
- Include a link to your resume, portfolio, and relevant work showcasing previous administrative projects.
- List of software tools and AI tools you are proficient in.