Experienced Accounts Payable Specialist (QuickBooks Online) – Property Management

Job Description: Experienced Accounts Payable Specialist (QuickBooks Online) – Property Management

Staffiply LLC
We are seeking an Accounts Payable Specialist with expertise in QuickBooks Online and a background in Property Management to join our client’s team.

Key Responsibilities
Invoice Management:
Receive, review, and process vendor invoices related to property operations (e.g., utilities, maintenance, repairs, landscaping, etc.).
Code and enter invoices into QuickBooks Online, ensuring alignment with property budgets and GL accounts.
Verify invoices against purchase orders, service agreements, or contracts.
Payment Processing:
Schedule and process timely payments for vendors, contractors, and service providers.
Monitor due dates to avoid late fees and maintain positive vendor relationships.
Process recurring payments such as mortgages, utilities, and HOA fees.
Reconciliation:
Reconcile vendor statements, credit card transactions, and property-related expenses.
Assist with monthly bank reconciliations and financial closing activities.
Vendor Relations:
Communicate with vendors to resolve discrepancies, negotiate terms, and maintain up-to-date records (e.g., W-9s, contracts).
Track and manage 1099 reporting for vendors at year-end.
Financial Reporting:
Generate accounts payable reports, property expense summaries, and cash flow projections.
Support management in preparing budgets and forecasts by providing AP data.
Compliance and Process Improvement:
Ensure compliance with financial regulations and company policies.
Identify and recommend improvements to streamline the accounts payable process for property operations.

Qualifications
Experience:
Minimum of 3-5 years of accounts payable experience, preferably in a property management or real estate environment.
Hands-on experience with QuickBooks Online is mandatory.
Skills:
Strong understanding of accounts payable processes and property management-related accounting.
High attention to detail and accuracy.
Excellent organizational and time-management skills to manage multiple properties and vendors simultaneously.
Strong communication skills for working with vendors, property owners, and internal teams.
Technical Proficiency:
Proficiency in QuickBooks Online.
Familiarity with property management software (e.g., AppFolio, Buildium, Yardi) is a plus.
Strong Excel skills for financial reporting and analysis.
Other Requirements:
Ability to work independently and meet deadlines.
Familiarity with accounts payable in a multi-property or multi-entity setting.

Preferred Qualifications
Experience managing accounts payable for residential, commercial, or mixed-use properties.
Knowledge of vendor compliance requirements specific to property management (e.g., lien waivers, insurance certificates).
Familiarity with CAM (Common Area Maintenance) reconciliation.

Salary & Schedule
USD 4.00 - 5.00 / hour
Full-time, 40 hours per week (EST)

How to Apply
If you are an experienced Accounts Payable Specialist with expertise in QuickBooks Online and a passion for property management, we’d love to hear from you! Please submit your resume and short introduction video profile to nedy@staffiply.com