Virtual Office Manager

Are you a highly organized, detail-oriented professional seeking a long-term, stable role where your skills are valued and appreciated?

Do you excel at time management, organizing tasks, following procedures, and streamlining systems? If you're passionate about organization, thrive on ticking things off your to-do list, and love being part of a team that values your contributions, we’d love to hear from you!

We’re looking for a full-time Virtual Assistant to grow with our two innovative companies.

Who We Are
We are two forward-thinking companies based in New Zealand, revolutionizing the construction industry:

Vertical Surfaces: Specializing in high-quality glass, balustrades, and decorative installations.
Digital Measuring Solutions: Leveraging cutting-edge digital tools for onsite templating and measurements.
We’re looking for a dedicated Virtual Assistant to help us create efficient systems and processes and support our growing team.

Our Introduction Video: https://www.canva.com/design/DAGcLIJk4Iw/CtLspoa10NC5Y4vxGPexUg/watch?utm_content=DAGcLIJk4Iw&utm_campaign=designshare&utm_medium=link2&utm_source=uniquelinks&utlId=h3c9b70abc0

What You’ll Do
Accounting Support (Xero): Reconcile transactions and prepare financial reports each month. A strong understanding of Xero is essential.
Excel & Data Management: Maintain and enhance pricing and quoting spreadsheets with advanced Excel features. You'll also integrate pricing sheets into our quoting software.
System Development: Create workflows, systems, and flowcharts to improve business efficiency.

Email Management: Handle emails professionally, leveraging tools like ChatGPT to draft and respond as needed.
Social Media Support: Schedule and manage social media posts (content will be provided).
Canva & Video Editing: Experience with Canva and basic video editing is a plus but can be learned.
What We’re Looking For
Exceptional Organization: You have a sharp eye for detail and ensure nothing falls through the cracks.
Xero & Excel Proficiency: You’re skilled in Xero and Excel, with a solid understanding of formulas and data management.
Love for Learning: You enjoy picking up new skills and creating methodical, efficient work systems.
Team Player: You’re eager to contribute to the growth of two dynamic businesses while working remotely with a collaborative team.
Strong Communication Skills: Fluent in English and capable of managing professional correspondence.

What We Offer
Work-from-Home Setup: Including a monthly internet/computer allowance.
Stable Employment: Long-term opportunities with excellent potential for growth.
Competitive Pay: Regularly reviewed based on business growth and productivity targets.
Team Culture: Supportive, innovative, and focused on your professional development.
How to Apply
If this role excites you, follow these steps:


Submit the following documents
-Your Resume/CV.
-Three professional references with details of who they are and contact information.
-A brief video introducing yourself and answering the question:
“What skills or tools do you have experience with that make you a great fit for this position?”
-A screenshot of your internet speed test (use Speedtest.net or Fast.com) showing:
Date and time on your screen.
The entire browser or app window.
Download and upload speeds.

Please start your email subject line with $$.

We look forward to meeting the next amazing addition to our team!

Please note that we are based in New Zealand and working hours will be Monday - Friday 9;30 - 5:00pm NZT