Executive Virtual Assistant

Job Title: Executive Assistant to CEO

Location: Remote

About the Role:
We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support our CEO in managing multiple businesses. This dynamic role involves administrative support, operational management, client interactions, email and newsletter coordination, and social media marketing. The ideal candidate is detail-oriented, resourceful, and comfortable juggling diverse responsibilities in a fast-paced environment.

Key Responsibilities:

1. Executive Administrative Management:

Manage the CEO’s calendar, schedule meetings, and coordinate appointments.

Provide operational support for the day-to-day management of multiple businesses.

Respond to client and subscriber inquiries promptly and professionally.

2. Email Newsletter Management:

--Maintain the dealflow pipeline of investor newsletter by adding submissions to the tracking spreadsheet.

--Use email templates to contact producers and founders about upcoming productions or ventures.

--Outreach to potential advertisers using predefined email templates.

00Copy and paste newsletter summaries into Beehiiv (email platform) and schedule for delivery.

3. Data Management and Analytics:

--Gather and analyze data from sources like Google Analytics and social media insights.

--Leverage data to help make informed decisions, optimize processes, and identify trends for business growth.

4. Digital Marketing Operations:

--Assist with digital marketing efforts, including managing and posting on social media platforms.

--Create visually appealing social media posts using tools like Canva.

--Support advertising efforts on various social media networks and ensure content is optimized for engagement.

--Develop designs for social media campaigns and assist with fan engagement initiatives.

5. Partner and Venture Outreach:

--Communicate with partners, producers, and founders using email templates to foster relationships and explore opportunities.

Qualifications:

Proven experience as an Executive Assistant, Administrative Assistant, or similar role.

Strong organizational and multitasking skills.

Excellent written and verbal communication abilities.

Proficiency with digital tools, including Google Suite, Canva, and email marketing platforms (e.g., Beehiiv)
Experience with social media management and scheduling tools (e.g., Buffer, Hootsuite).

Familiarity with data analysis tools such as Google Analytics and social media insights.

Self-starter with the ability to work independently and meet deadlines.

Preferred Skills:

Experience in digital marketing or social media advertising.

Familiarity with dealflow management or investment pipelines.

Knowledge of email marketing best practices and analytics.

Prior experience in client-facing roles or customer service.

Why Join Us?

Opportunity to work closely with an entrepreneurial CEO managing multiple growing businesses.

Flexible work environment with room for creativity and innovation.

Gain experience across diverse industries and skillsets.

Opportunity for professional growth and development.