VA Executive Assistant

The VA Executive Assistant will provide personal assistance to the in-Office Executive Assistant, CEO and CFO. The VA Executive Assistant will take directions from and work closely with the in-Office Executive Assistant, CEO and CFO.

Executive Assistant
• Manage CFO schedule, ensure time management for all appointments under the direction of the CFO.
• Assist in managing Sales Manager and CEO schedule under the direction of the Executive Assistant
• Maintain all accounting books, reconciliation and bill payment for CFO and President.
• Draft correspondence for Executive Team and Sales Team, as needed.
• Book hotels, flights, and rental cars for Executive Team, as needed.
• Prepare travel Itineraries for every trip including all necessary confirmations and instructions for the CFO and executive team, as needed.
• Performs administrative tasks including drafting letters, announcements, and other documents.
• Prepare power points and other training materials as needed.
• Conduct research and produce research findings in an executive summary as needed.
• Conduct audits of Nutshell and update as directed by EA.
• Update marketing leads, as needed.
• Compile sales and marketing data reports for EA review.
• Conduct competitor analysis
• Assist with data analytics reports for marketing, as needed.
• Perform other duties, as assigned.

Required Skills/Abilities:
• Ability to type at least 45 WPM.
• Excellent internet connectivity and workspace.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Highly organized and able to balance multiple priorities.
• Ability to handle confidential information with discretion, and be adaptable to various competing demands.

Must be proficient in Microsoft Suites, Quickbooks

KINDLY SUBMIT A VIDEO INTRODUCTION OF YOURSELF AND RESUME

Please note that the working hours will be Pacific Daylight Time (PST).