2024 Bank Statement / Bookkeeping Assistant

We are a creative studio based in New York City seeking a skilled and detail-oriented assistant to help us catch up on our 2024 bookkeeping - with the opportunity to continue as our 2025 bookkeeper.

Key Qualifications:
Proficiency with QuickBooks Online is a must.
Familiarity with bookkeeping for S-Corps and businesses with multiple owners is highly preferred.
Experience managing books for creative/design agencies, medical practices, law firms, consulting firms, or similar industries is a big plus.Knowledge of company asset management, equipment depreciation, and related concepts.

Key Responsibilities:

1. Transaction Tracking:
a) Client Deposits:

Monthly retainers
Project payments
Equipment rental income

b) Owners’ Contributions:

Record initial funds used for incorporation expenses handled by Owner 1's previous business
Track influxes from owners’ personal accounts
Document equipment purchases made with an owner’s personal card

c) Owners’ Distributions:

Owner 1 ACH transfers
Owner 2 Zelle payments
Record dates and amounts accurately

d) Equipment/Debt Management:

Log the company’s initial list of equipment
Track new equipment purchases
Record financing payments
Log debt repayments

2. Reconciliation Focus:
Priority Areas:

Matching client payments
Verifying distributions
Inter-account transfers
Recording equipment purchases
Tracking project expenses

3. Documentation Organization:
For Each Project:

Record client deposits received
Track reimbursements and billable expenses
Document distributions paid out to owners