Experienced Executive Virtual Assistant (VA)

I am a businesswoman based in the UK looking for a highly organised, proactive, and experienced Virtual Assistant based to support me across multiple businesses. This role requires someone who can take the initiative, regularly reach out to me, and use their judgement to ensure smooth operations and effective task management.

Key Responsibilities:

Task Management:

Proactively manage tasks using Trello and Basecamp, ensuring that all ideas and activities are logged, tracked, and actioned.
Regularly reach out to me to follow up on tasks, keeping me informed on progress and ensuring that essential activities are prioritised and executed.
Act as my personal assistant, making sure all critical tasks are addressed without requiring prompts from me.

Communication:

Maintain clear and consistent communication via WhatsApp, using your initiative to keep me updated.
Quickly respond to new ideas or tasks I communicate, and ensure they are properly noted and actioned.

Spreadsheet Creation and Management:

Develop spreadsheets based on my ideas, particularly for business strategies and planning.
Refine and expand on these ideas with detailed, actionable steps.

Versatility in Tasks:

Handle a variety of tasks such as planning projects, project management, setting tasks for team members, recruiting team members, conducting research, and writing up information.
Assist with any other tasks as required, demonstrating a flexible and adaptable approach.
Open to learning new skills and growing.

Reporting and Analytics:

Prepare reports and analytics to provide a clear overview of key metrics across the businesses, enabling me to make informed decisions.

Delegation Assistance:

Identify tasks that can be further delegated to other team members or freelancers, ensuring my time is spent on high-impact activities.

Time Management:

Exhibit strong time management skills, effectively prioritising and handling multiple responsibilities across different businesses.

Must have:

Extensive experience in a personal assistance role, with proven ability to manage tasks independently.
Proficient in Excel and Trello.
Excellent communication skills, particularly in English.
Highly organised and detail-oriented.
Ability to take initiative and work independently.
Experience in managing tasks and projects.
Comfortable using WhatsApp for regular communication.

Additional Requirements:

Must be available from at least 6am - 12pm UK time.
At least 6 hours of work per day, with the possibility of more hours available for the right candidate.

How to Apply:

Please submit your CV along with a cover letter detailing your relevant experience and why you would be a great fit for this role. To ensure your application is considered, please include the word "Bluefish" in the subject line of your cover letter. Only applications with this subject line and cover letter will be read.