Virtual Assistant (VA) – Technology & Marketing Focus

Position Overview
As our Virtual Assistant, you’ll be a key player in managing our client communications, marketing content creation, funnel building, and day-to-day operational tasks. You should be tech-savvy, have an eye for graphic design, and thrive on organizational excellence. If you’re excited to learn, adapt, and help shape our future, we want to hear from you!

Key Responsibilities
HighLevel (GoHighLevel) Management

Set up and optimize funnels, campaigns, and automations within GoHighLevel.
Troubleshoot issues and ensure a seamless user experience for clients and prospects.
Graphic Design & Social Media Marketing

Create eye-catching visuals, social media graphics, and reels for various platforms (Instagram, Facebook, TikTok, LinkedIn, etc.).
Schedule and post content regularly to build brand awareness and engagement.
Collaborate on social media strategies and adapt designs based on feedback.
Content Creation & ChatGPT Utilization

Use ChatGPT (and other AI tools) to draft engaging captions, emails, blog posts, and marketing materials.
Edit and refine AI-generated content to ensure clarity, consistency, and brand voice.
Funnel Building & Technology Management

Help design and build funnels that nurture leads from initial interest to final conversion.
Stay updated on the latest funnel-building techniques, software updates, and integrations.

Qualifications & Skills
Proficiency in GoHighLevel (or a similar CRM/marketing automation platform).
Graphic Design Skills: Ability to create appealing visuals and social media content (e.g., Canva, Adobe Suite).
Social Media Savvy: Familiar with best practices for Instagram Reels, Facebook, TikTok, LinkedIn, and more.
Strong English Communication: Excellent written and verbal skills; able to communicate professionally and adapt tone for different audiences.
Tech-Forward: Comfortable learning new software quickly; basic HTML or web skills are a plus.
Time Management & Organization: Able to handle multiple projects, meet deadlines, and keep projects on track.
Fast Learner & Coachable: Willingness to adapt to feedback, grow within the role, and acquire new skills as needed.
Problem-Solving Mindset: Able to troubleshoot tech issues or client concerns proactively.
Positive Attitude & Desire to Grow: We want someone who’s excited to be part of a growing company and contribute to its success.

Client & Prospect Communication

Respond to emails, direct messages, and inquiries promptly.
Manage scheduling and calendaring for meetings, discovery calls, and follow-ups.
Keep track of potential leads and ensure timely follow-up.
Organizational & Administrative Support

Maintain digital filing systems, task lists, and calendars with minimal oversight.
Prepare and organize documents, meeting notes, and project timelines.
Assist in creating and updating SOPs (Standard Operating Procedures) for better workflow.
Operations Team Building

Contribute ideas on how to improve and scale our operational processes.
Help identify new hires or partners who can fill operational gaps as we grow.
Professional Growth & Coachability

Be open to feedback and training.
Continuously learn and adapt to new tools, platforms, and best practices.
Take initiative to suggest innovative solutions for business challenges.