Real Estate Admin Assistant & Marketing Assistant

We are hiring for multiple positions! Please review the job description provided. To apply, send us your most up-to-date resume and portfolio (required for marketing positions). Applications submitted without these requirements will be automatically disqualified.

Good luck!

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(1) The Real Estate Admin Assistant is vital in supporting real estate agents by managing administrative tasks, coordinating transactions, and ensuring smooth operations. This position requires a detail-oriented individual with excellent organizational and communication skills to support buyer and seller transactions, client communications, and marketing efforts seamlessly.

Core responsibilities:

Administrative Support:

Coordinate meetings and property showings for agents and clients.
Maintain and organize calendars to ensure seamless scheduling.
Handle incoming calls and inquiries from clients and vendors.
Organize and promptly respond to emails, ensuring efficient communication.
Maintain and manage digital files for properties and clients in shared drives.

Transaction Coordination:

Manage seller transactions, including initiating listing checklists and ordering property profiles from title representatives.
Oversee buyer transactions, such as checking saved properties, scheduling property tours, and sending appointment reminders.
Prepare reports and ensure smooth transitions by starting escrow checklists.

Marketing & Farming Support:

Assist with farming activities, including sending emails for printing and requesting relevant stats (e.g., Portola/Cypress and OC Fast Stats).
Edit and update market statistics for farming pieces and other marketing materials.
Distribute marketing collateral, such as brochures and flyers, as needed.

Client Relations:

Follow up with clients regarding property viewings, transactions, and inquiries.
Provide timely updates and ensure a positive client experience throughout the process.

Database Management:

Input and update property details in CRM systems, Google Contacts, and other databases.
Regularly maintain and ensure the accuracy of client and property records in the CRM.

Desired skills:
Understanding real estate processes, farming, and market stats is essential.
Excellent written and verbal communication for client interactions and team collaboration.
A proactive approach to resolving scheduling conflicts and transaction issues.
Strong focus on accuracy in handling transactions and data entry.
Proficient with Real Estate CRM systems.
Ability to meet deadlines and ensure all tasks are completed efficiently.
Willingness to support team members and adapt to a dynamic work environment.

Working hours: M to F, TBD (Full-time)

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(2) Unicorn Role Overview: We're looking for a creative Marketing Assistant to join our mission to empower 10,000 physicians to achieve financial and lifestyle freedom. If you excel at transforming strategic vision into compelling content, have experience in digital marketing, and can effectively engage with a sophisticated audience of specialist doctors, this role is perfect for you.

What You'll Do:

Content Development: Create YouTube scripts and blog posts from marketing team concepts
Social Media Management: Design and schedule engaging graphics and carousels
Video Coordination: Manage posting schedules for reels and optimize social media content
Brand Messaging: Maintain consistent brand voice across all platforms
Audience Engagement: Create content that resonates with specialist physician audience
Content Strategy: Execute marketing strategies through various digital channels
Process Optimization: Implement efficient content development and distribution systems
Platform Management: Oversee content performance across multiple digital platforms

What You'll Bring:

Marketing Experience: 2+ years in content creation and digital marketing
Storytelling Ability: Talent for crafting compelling narratives for sophisticated audiences
Self-Direction: Excellence in managing multiple projects independently
Technical Skills: Strong portfolio in writing and social media management
Adaptability: Ability to respond to feedback and evolving digital trends
Detail Orientation: Meticulous approach to content creation and brand consistency
Communication: Outstanding written and verbal communication skills
Growth Mindset: Commitment to continuous improvement and professional development
Time Management: Ability to maintain consistent content schedules and meet deadlines

Working hours: TBD (Part-time; 20 hrs/week)