Executive Assistant

PLEASE READ ENTIRE DESCRIPTION FOR ALL INSTRUCTIONS ON HOW TO APPLY

Starting as a part-time position with the potential to grow into a full-time role.

About The VanDyke Collective:
Karlee VanDyke, founder of The VanDyke Collective, leads with passion and purpose in the world of real estate. Her journey is driven by a desire to help individuals and families find stability, build dreams, and create lasting legacies through homeownership. The VanDyke Collective stands out not just for buying and selling homes but for helping clients envision and achieve a brighter future. Each home represents a step toward building community, stability, and a lasting impact.

As Karlee’s Executive Assistant, you will play an essential role in turning this vision into reality by supporting her day-to-day operations and ensuring she stays focused on what she does best—building connections and making a difference. If you’re highly organized, detail-oriented, and proactive with a “figure it out” attitude, this position offers an incredible opportunity to contribute to meaningful work.

Position Overview:
We are looking for a driven and experienced Executive Assistant who is exceptionally detail-oriented, proactive, and solutions-focused. This role requires adaptability, strong organizational skills, and a high level of accountability. Responsibilities include managing Karlee’s schedule, overseeing daily operations, supporting client communication, handling social media, and more. The ideal candidate will excel at anticipating needs, solving problems, and managing communications in alignment with The VanDyke Collective’s mission and values.

Key Responsibilities:


Email and Calendar Management: Organize Karlee’s inbox, ensure timely responses and follow-ups, and manage her calendar with precision.
Social Media and Content Creation: Draft, edit, and manage social media posts, email newsletters, and blog content that reflect The VanDyke Collective’s mission and voice.
Team Coordination: Oversee and collaborate with team members to ensure tasks are completed and deadlines are met.
Client Communication: Serve as a representative of The VanDyke Collective in written and verbal communication, managing inquiries and ensuring a smooth client experience.
Project and Task Management: Track tasks and projects, ensuring no detail is missed and Karlee remains focused and organized.
Financial Management: Track expenses, invoices, and financial tasks to maintain operational efficiency.
Problem Solving: Address challenges independently with a “figure it out” mindset and bring solutions, not problems, to Karlee.
Proactive Planning: Anticipate needs and potential challenges, preparing for contingencies and staying one step ahead.
Key Skills and Qualities:

Exceptional Organizational Skills: Ability to manage multiple tasks, deadlines, and projects with precision and attention to detail.
Clear and Professional Communication: Strong verbal and written communication skills to effectively interact with clients, partners, and the team.
Tech-Savvy: Proficiency with email and calendar software, social media platforms, and content management tools, with the ability to quickly learn new technologies.
Proactive Mindset: Skilled at foreseeing potential issues, anticipating needs, and acting independently to resolve them.
Content Creation: Ability to craft professional, engaging content for social media, email newsletters, and blog posts.
Solution-Oriented Attitude: A proactive “figure it out” mentality and attention to detail to ensure nothing slips through the cracks.
Professionalism and Discretion: Maintain confidentiality and uphold a high standard of professionalism.
How to Apply:
To apply for this role, please follow these steps carefully:

Record a Video Response: In a video no longer than 5 minutes, answer the following questions:

Why do you want to be part of The VanDyke Collective?
What is your superpower?
How would you handle this scenario: A home in the process of being sold needs to be staged before the photographer arrives to take pictures. The staging is scheduled for Friday, but on Wednesday, the stagers cancel unexpectedly. Explain the steps you would take to resolve this issue before bringing it to Karlee’s attention and how you would communicate this to the client.
Submit the Video: Email your video to karleevandyke@whisselrealty.com with the subject line “Executive Assistant Application – [Your Name].”

Join us in making a meaningful impact in the world of real estate. We can’t wait to see how you can become an essential part of The VanDyke Collective’s mission!