Administrative, Operations & Marketing Coordinator

We are looking for someone who is HUNGRY to take charge of the administrative and organisational side of our business, while making sure our marketing efforts are HUMMING.

Interested? Then keep reading!

About Us:

Prolific You is a digital marketing agency based in Melbourne, Australia. Everything we do is to help our clients get more sales, more leads and more phone calls. We're obsessed with conversion, and have a passion for learning the latest and greatest techniques to drive results. Our clients are small and medium business owners who value trust and honesty, and love a good laugh.

We prioritise connection, despite having a team all over the world, and have created a culture of humour, honesty and support - both professionally and personally. If this sounds like a team you'd like to join, then read on.

Your day-to-day in this role will have you:

Supporting the team with Administrative tasks:

- Manage and oversee the directors’ emails to ensure all client requests are actioned promptly.
- Organise and upload all final marketing materials in Google Drive, maintaining structure and accessibility.
- Document and refine internal systems and processes for efficiency and consistency.
- Assist with new software implementation and integration into the current tech stack.

Championing our Project Management & Business Operation:

- Open new jobs in ClickUp (project management software) and oversee deadlines and project statuses.
- Support the project managers by lining up work in ClickUp and ensuring the team has the necessary information and assets.
- Monitor project progress, identifying and addressing bottlenecks or delays.
- Ensure all assets and resources are organised and accessible for the team.

Completing a broad range of marketing coordination tasks:

- Post and schedule company social media and blog content, ensuring consistency and alignment with the brand strategy.
- Assist with onboarding new clients by ensuring all documentation and assets are set up in the correct systems.
- Create strategic marketing documents, such as onboarding guides, with input from the wider team.
- Conduct competitor research and analysis for paid ad clients, providing insights and opportunities for improvement.
- Support creative research for marketing assets, including sourcing ideas and inspiration.
- Quality-check creative work before passing it to project managers for final approval.
- Monitor client marketing campaign performance via dashboard tools, ensuring results are on track and identifying potential issues.
- Compile and create monthly reports for marketing clients in collaboration with the team, providing detailed insights and performance summaries.

Ultimately, we're looking for someone with a passion for organisation and a curiosity for marketing that will help motivate our team and keep everyone on track. If you’d love to work in a team that pushes creative boundaries, thinks big and dreams wildly, we're eager to meet you!

TO APPLY - please fill out the form here by visiting this link: https://forms.gle/Zj7KiPs2zNyJtWFDA

Please note, we will only be considering applications through this form.

Please ALSO note, we are currently on break until the 6th of January. We will be conducting interviews thereafter.

P.S - To Quote David Oglivy:

“If each of us hires people who are smaller than we are, we shall become a company of dwarfs. But if each of us hires people who are bigger than we are, we will become a company of giants.”

We look forward to standing in your shadow.