Executive Assistant to CEO

Job Description: Executive Assistant to Dr. David
Position Title: Executive Assistant
Location: [Remote]
Employment Type: Full-Time

About Us:
Our companies are dedicated to delivering exceptional patient care and innovative solutions in wellness, integrative medicine, and chiropractic care. We are seeking a highly skilled and detail-oriented Executive Assistant to support Dr. David in managing day-to-day operations, ensuring a seamless workflow, and maintaining excellence in patient and practice management.

Position Summary:
As the Executive Assistant to Dr. David, you will be responsible for managing various administrative and operational tasks. Your primary focus will be ensuring effective communication, scheduling, and time management for Dr. David and the practices. This role requires fluency in English (spoken, written, and reading) with no accent to ensure clear communication with patients and partners.

Key Responsibilities:

(1) Communication Management:

Handle all inbound and outbound phone calls, ensuring professionalism and efficiency.
Manage email correspondence, including drafting, responding, and organizing communications.
Oversee text message communication, ensuring prompt and professional replies.

(2) Scheduling and Calendar Management [coordinate and manage Dr. David's schedule, including]:
- Clinical appointments
- Business Meetings
- Marketing Endeavors & Community Outreach
- Research Commitments
- Integrative & Chiropractic Patient appointments, including scheduling, rescheduling, and cancellations.

(3) Patient Care Plan Management [oversee all scheduling needs related to patient management, including]:

Integrative Patients:
- Follow-up appointments
- Lab result reviews
- Other follow-up needs
Chiropractic Patients:
- Re-examinations
- Discharge planning
- Ensure patients are informed of upcoming appointments and any necessary preparations.

(4) Product and Order Management:

Process and manage wellness product orders, ensuring accurate fulfillment and timely delivery. Process returns, shipping issues and other managerial responsibilities with drop-shipping campaigns.

(5) Administrative Support:

Maintain organized records and documentation for appointments, patient interactions, and other practice-related tasks.
Provide proactive support to streamline Dr. David's workflow and optimize his time management.

Qualifications:

Fluent in English (speaking, reading, and writing) with no discernible accent.
Proven experience as an Executive Assistant, preferably in a healthcare or wellness setting.
Excellent organizational and time management skills.
Strong communication and interpersonal skills.
Proficiency in scheduling tools, email platforms, and text management systems.
Familiarity with EHR systems and patient management software is a plus.
Ability to handle sensitive information with discretion and confidentiality.

Key Attributes:

Professional and polished demeanor.
Exceptional attention to detail.
Proactive and solution-oriented mindset.
Reliable, punctual, and able to work independently.
Strong multitasking abilities to handle competing priorities.

Compensation:
Competitive salary based on experience and qualifications. Salary will increase as work-time increases.

How to Apply:
To apply, please submit your resume highlighting your relevant experience to drstjeandc@gmail.com. Include “Executive Assistant Application” in the subject line. Include a 30-sec video speaking about why you want to join our team. Applications without video will not be considered for hire.

Join us in supporting a practice dedicated to transformative patient care and wellness!