Virtual Assistant: Course Organization, CRM Mastery, and Project Management Pro (Part-Time)

Are you a tech-savvy professional with expertise in course organization, CRM systems, and business workflow optimization? Do you thrive in a fast-paced, entrepreneurial environment and love supporting small business growth? We’re looking for a Virtual Assistant to join our team part-time (20 hours per week) with the potential to grow into a full-time role (up to 40 hours per week).

Key Responsibilities

Course Organization

- Assist in setting up course modules based on provided outlines.
- Expertly organize program materials for easy access and efficiency.
- Work with dynamic online community platforms (e.g., Skool) to manage and engage participants.

Project Management

- Manage calendars and schedules for company events, program outlines, and participant coordination.
- Use tools like Trello or ClickUp to ensure tasks are completed on time and aligned with goals.
- Provide support to the Executive Assistant for team-wide initiatives.

CRM & Business Workflow Optimization

- Set up automations and funnels in CRM systems.
- Manage sales pipelines and lead tracking to ensure optimization at every step.
- Track and report on marketing campaigns and customer behavior analytics.
- Develop workflow automations to improve efficiency and reduce manual tasks.
- Experience with tools like High Level, Hubspot, or similar platforms is essential.

What We’re Looking For

- Great Communication: You excel at keeping things clear, professional, and timely.
- Self-Starter: You take initiative, think ahead, and keep tasks on track without constant supervision.
- Detail-Oriented: You leave no detail unchecked, ensuring all workflows and processes run smoothly.
- Innovative Thinker: You anticipate needs, identify areas for improvement, and bring creative solutions.
- SOP Expertise: Comfortable with creating, following, and improving Standard Operating Procedures.
- Positive Attitude: Bring enthusiasm and a collaborative spirit to the team every day.

Required Skills and Tools

- CRM Tools: High Level, HubSpot, or similar platforms.
- Project Management Software: Trello, ClickUp, or equivalent tools.
- Online Community Management: Platforms like Skool or other dynamic systems.
- Business Software Expertise: Workflow automation, sales pipelines, and analytics tools.
- Familiarity with small business strategy and marketing principles.

Why Join Us?
- Opportunity to grow within a mission-driven business.
- Work in a collaborative, innovative, and fast-paced environment.
- Be part of a team making a meaningful impact in the entrepreneurial and small business space.

To Apply:
Please reply to this post with:
- A short introduction about yourself and why you stand out from other applicants.
- Your portfolio showcasing business strategy and workflow optimization projects.
- Any relevant experience with CRM systems and online community platforms.

This is an ongoing role with the potential for long-term growth. If you’re passionate about helping businesses thrive and have the skills to match, we’d love to hear from you!