Executive Assistant with Experience working direct to CEO

Executive Assistant to Interim CEO & COO/CFO
Location: (Remote)
Employment Type: Full-time

About the Role
We are seeking two highly organized and proactive Executive Assistants to support our Interim CEO and COO/CFO. These roles require strong attention to detail, excellent communication skills, and the ability to manage multiple priorities efficiently. If you excel in a fast-paced environment and enjoy optimizing executive workflows, we want to hear from you.

Key Responsibilities
Calendar & Scheduling Management – Coordinate complex schedules, prioritize meetings, and ensure seamless time management.

Email & Correspondence Handling – Organize and manage inboxes, flag priorities, and draft professional responses.
Travel Arrangements – Book domestic and international flights, accommodations, and create detailed itineraries (occasional time zone coordination required).
Expense & Budget Management – Process reimbursements, track company expenses, and ensure timely submissions.
General Administrative Support – Assist with projects, reports, presentations, and ad-hoc tasks as needed.
Qualifications
3+ years of experience as an Executive Assistant or in a similar role.
Highly organized, detail-oriented, and able to multitask effectively.
Tech-savvy with proficiency in Google Suite, Microsoft Office, and scheduling tools.
Excellent communication and problem-solving skills.
Ability to work flexibly across different time zones (rare, but occasionally needed).
Professional, discreet, and capable of handling confidential information.
Why Join Us?
Opportunity to play a key role in supporting executive leadership in a dynamic environment.
Competitive salary and benefits package.
Growth opportunities within the organization.
We are interviewing 5-6 candidates to fill two positions. If you are a strategic thinker with a passion for efficiency, apply now.


Please send your Vocaroo 1-minute introduction and CV link. Use CEOEA as the subject line. Applications without both the CV and Vocaroo link will not be considered. Following instructions is a basic courtesy when applying.