Regulatory Affairs Document Specialist – Cosmetics

About Us
We are a Los Angeles-based international beauty manufacturer/distributor. We create on-trend, innovative, and value-driven beauty products for the top retailers in the world. We are an entrepreneurial company where ideas and creativity come to life!

Role Overview
The Offshore Regulatory Affairs Document Specialist ensures that cosmetic products comply with global regulatory requirements by managing product registrations for the EU, UK, US, and other international markets. This includes preparing and submitting necessary documentation, verifying labels and formulations, and supporting internal teams to meet compliance and launch deadlines.

This position reports to the International Product Registration Supervisor.

Key Responsibilities:

1. Product Registration Management:
o Prepare Documents for submission to the Cosmetic Product Notification Portal (CPNP) for the EU.

2. Regulatory Compliance Documentation:
o Compile, and prepare the required documents for submission to complete:
? Product Information Files (PIFs).
? Cosmetic Product Safety Reports (CPSRs).
? Safety Data Sheets (SDS).
? Certificates of Analysis (COAs).

3. Packaging Label and Artwork Review
o Verify product labels and artwork for compliance with local regulatory requirements.
o Check ingredient lists, product claims, and Responsible Person (RP) details for accuracy.
o Coordinate with Marketing and Design teams to resolve any discrepancies.

4. Customer and Internal Support
o Respond to requests for regulatory documents requests, such as SDS and Certificates of Free Sale (CFS), from customers and distributors.

Qualifications
• Minimum 3 years of experience in regulatory compliance and product registration, preferably in the cosmetics industry.
• Knowledgeable with international regulatory affairs and be able to prepare documentation & communicate with international agencies
• QA / QC External/ Internal Audit Product Review/Release
• Technical Writer. Good oral and written communication skills
• Document Control/Batch Records/Ingredients
• Cosmetic ingredient knowledge, INCI
• Must have Microsoft Professional edition software skills
• Must have project management skills
• Proficient in MS Access and Excel
• Document editing skills a plus
Working hours for this role are 8:00 am to 5:00 pm PST