Executive Virtual Assistant with US client experience

***We are seeking a full-time employee and are unable to consider candidates who are currently affiliated with other companies or clients. Side hustles are also not encouraged.***

Aguinaldo Business Management Services is a leading provider of strategic business consulting and support services. Our mission is to help organizations of all sizes achieve their goals through innovative solutions and tailored support. With a team of experienced professionals and a commitment to excellence, we have earned a reputation as a trusted partner for businesses in a wide range of industries.

THE OPPORTUNITY FOR YOU:
>Government Mandated Benefits
>13th-month pay
>Paid SL and VL upon regularization
>Competitive commission scheme
>Gain valuable work experience in a fast-paced entrepreneurial environment
>Contribute to the development of business strategy and then help execute the plan
>Play an integral role in the development and implementation of all of the company’s services
>Work closely with Company executives of a leading organization

We are seeking a highly organized, proactive, and detail-oriented Executive Virtual Assistant to provide administrative and executive support to various teams. As an Executive Virtual Assistant, you will be responsible for managing a wide range of tasks and ensuring the smooth operation of daily activities for our various teams. This remote role requires excellent communication skills, a strong ability to multitask, and the capacity to anticipate needs and solve problems independently.

KEY RESPONSIBILITIES

EXECUTIVE SUPPORT: Provide comprehensive administrative support to various teams, including calendar management, scheduling meetings, travel coordination, and preparing briefing materials.
COMMUNICATION MANAGEMENT: Manage and prioritize emails, phone calls, and other correspondence on behalf of executives. Draft, proofread, and send emails and other communications.
TRAVEL COORDINATION: Arrange and manage all aspects of business travel, including flights, accommodations, transportation, and itineraries, ensuring smooth and efficient travel experiences.
MEETING AND EVENT COORDINATION: Schedule, organize, and prepare for meetings, conferences, and events. Take meeting notes, prepare agendas, and track action items.
PROJECT MANAGEMENT: Assist in managing special projects by tracking deadlines, coordinating with relevant teams, and ensuring timely follow-up on deliverables.
DOCUMENT MANAGEMENT: Organize and maintain files, documents, and records, ensuring that all relevant materials are accessible and up to date.
REEARCH AND REPORTING: Conduct research on various topics as requested, and prepare reports, presentations, and summaries for executives.
CUSTOMER AND CLIENT LIASON: Act as a liaison between the executive and clients, customers, or other key stakeholders, handling inquiries and maintaining strong professional relationships.
TASK MANAGEMENT: Ensure the executive’s to-do list is managed effectively, prioritizing tasks and ensuring timely completion of high-priority items.

KEY QUALIFICATIONS:

- Proven experience as an Executive Assistant, Virtual Assistant, or similar administrative role.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to work independently with minimal supervision and manage multiple tasks simultaneously.
- Tech-savvy with proficiency in productivity tools like Microsoft Office Suite, Google Workspace, Slack, Zoom, and project management tools such as Asana or Trello.
- Discretion and confidentiality in handling sensitive information.
- Strong problem-solving skills and ability to anticipate executive needs.
- Flexibility to adapt to changing priorities and tasks.
- Reliable internet connection and a quiet, dedicated workspace.
-Mastery of English at the C2 level is required.
- Bachelor's degree in a relevant field (or equivalent experience).

PREFERRED QUALIFICATIONS:

- Previous experience working remotely in an executive support role.
- Experience in specific industries (e.g., tech, finance, healthcare) is a plus.
- Knowledge of bookkeeping or basic accounting practices (if applicable).


HOW TO BE PART OF OUR TEAM?
1. To apply, please submit on Onlinejobs.ph your resume, cover letter, and writing examples detailing your relevant experience and explaining why you are the ideal candidate for this role. In your cover letter response via Onlinejobs.ph, please use the word "Zebra" creatively in a sentence, so we know you're paying attention to detail. Don't just put the word in a subject line, make a creative sentence.
2. A link to your 3-5 minute self-introduction video explaining why you would be a good fit for this position.
2. A link to your updated resume.
3. A link to any of your work or portfolio, if available.
Ensure that the link is public so we can access it and attention to detail is a vital aspect of this role.

Any applications without this will automatically be rejected no matter how experienced or great you may be for this position.

We are looking forward to hearing from you very soon!