Virtual Executive Assistant

Who We Are
DSM Talent is the division that helps agency owners build a remote team in the Philippines by recruiting and managing amazing talent.

Who We're Looking For
We're seeking a highly motivated and detail-oriented Executive Assistant to support our leadership team in a fast-paced, remote environment. If you love working behind the scenes to ensure seamless operations, have excellent people skills, and thrive in a proactive, results-driven environment, this is the role for you. We need someone with integrity, strong attention to detail, and a passion for providing exceptional support.

This is a full-time remote position with a night shift (9 PM - 6 AM PH Time) to accommodate our clients in the United States. We are looking for someone who is eager to work 8 hours a day, 5 days a week, and who is passionate about making an impact through their organizational skills and dedication.

Responsibilities
Executive Support: Manage complex calendars, appointments, and meeting schedules for the leadership team, ensuring optimal time management and efficiency.

Email & Communication Management: Prioritize and respond to emails, flagging urgent matters and communicating effectively with clients, partners, and internal teams.
Client Relationship Management: Build and maintain strong relationships with clients, ensuring that their needs are met and expectations are exceeded.
Travel Coordination: Arrange and manage travel logistics, including booking flights, accommodations, and ground transportation for senior leadership.
Reporting & Presentation Preparation: Prepare and organize reports, presentations, and other business materials for internal and external stakeholders.
Administrative Support: Provide daily administrative support, including managing phone calls, maintaining files, processing documents, and assisting with ad-hoc tasks.
Cross-Department Collaboration: Work closely with other teams (sales, marketing, operations) to ensure alignment, efficient communication, and timely execution of projects.
Confidentiality: Handle sensitive information with discretion and maintain confidentiality across all tasks and communications.

Experience
Experience: 2-5 years of experience as an Executive Assistant or in a similar administrative role, ideally in a fast-paced or remote work environment.
Technical Proficiency: Proficient with Google Suite, Slack, GoHighLevel, SmartSuite, Canva, and other digital tools used for communication, task management, and reporting.
Strong Communication Skills: Exceptional written and verbal communication skills with the ability to interact professionally with executives, clients, and other team members.
Organization & Time Management: Demonstrated ability to organize, prioritize, and manage multiple projects simultaneously, ensuring that deadlines are met and details are accurate.
Client-Focused: Proven experience in managing client relationships, providing excellent customer service, and resolving client issues in a timely and professional manner.
Adaptability: Comfortable working remotely in a flexible, fast-paced environment, especially in a night shift role (9 PM - 6 AM PH Time) to align with U.S. clients.
Problem-Solving & Critical Thinking: Ability to think critically, solve problems proactively, and handle unexpected challenges with a calm and solution-oriented approach.

How We Will Help You Succeed
Comprehensive Onboarding: You will receive a detailed 90-day onboarding process, including training directly from our current Executive Assistant, to ensure you're equipped with the knowledge and tools needed to succeed in your role.
Ongoing Support: Our leadership team and fellow employees will provide ongoing guidance and support as you grow within your role, offering feedback, tools, and resources to enhance your performance.
Professional Development: We offer opportunities for growth and skill-building in administrative support, project management, and client relationship management. You will have the chance to work with an experienced team and learn from the best in the industry.
Work-Life Balance: Enjoy the flexibility of working from home during night shifts (9 PM - 6 AM PH Time), allowing you to balance your work and personal life effectively.
Collaborative Environment: You will be a key member of a collaborative and supportive team, working closely with leadership and cross-functional teams to ensure business success.
Recognition and Growth: As you demonstrate your capabilities and make significant contributions, you will have the opportunity to take on more responsibilities and grow within the organization.

Employment Type
This is a full-time role, and we're not looking for an agency.
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Salary Range: Php 35,000 - 40,000
Apply here: https://form.smartsuite.com/sda8aofo/I3ZdZB8sli