HVAC - Virtual Office Manager

***PLEASE DO NOT APPLY FOR THIS POSITION IF YOU DO NOT HAVE PAST EXPERIENCE IN WORKING AS AN OFFICE MANAGER OR ADMIN ASSISTANT WITHIN THE HVAC INDUSTRY***

We empower small HVAC contractors by giving them access to experienced office managers enhanced by AI technology. We're revolutionizing how small HVAC businesses manage their operations, providing them with top-tier office expertise that was previously out of reach due to cost or availability constraints. Our unique model allows skilled office managers to support multiple businesses efficiently, maximizing their impact in the industry.

Responsibilities:
• Create and process invoices for HVAC services and equipment
• Prepare and submit equipment warranty registrations for customers
• Complete and file rebate paperwork for energy-efficient installations
• Create engaging social media content for HVAC businesses
• Assist office managers with administrative tasks and documentation
• Maintain accurate records and follow established procedures
• Coordinate with U.S.-based office managers to ensure smooth workflow
• Support customer service initiatives as needed

Requirements:
• Excellent English communication skills: verbal, written, and reading is a MUST
• Basic understanding of HVAC industry terminology is a MUST
• Previous experience in administrative support or customer service within the HVAC industry is a MUST
• Experience with creating professional social media content
• Proficiency with common office software and digital tools
• Tech-savvy and quick to learn new software platforms
• Excellent attention to detail and organizational abilities
• Ability to work independently, manage multiple priorities while maintaining accuracy and committed to meeting deadlines

Work Schedule
• This is a full-time position in a work-from-home setup. You will be working 8 hours a day, 5 days a week, following the US Time zone.


TO APPLY FOR THIS POSITION, FOLLOW THE INSTRUCTIONS BELOW:
1. Include the phrase "HVAC" in your SUBJECT.
2. Send a COVER LETTER with a LINK to your CV/Resume.

***APPLICATIONS WITHOUT CVS/RESUMES WILL NOT BE CONSIDERED***