Executive Assistant with Interior Designing skills

Job Overview:
We are seeking an organized, proactive, and creative Executive Assistant with strong Interior Design skills to support senior leadership while enhancing the aesthetic and functional aspects of our workplace. In addition to standard executive assistant responsibilities, this position will leverage interior design expertise to manage and curate office spaces, oversee design projects, and ensure that the workplace environment aligns with our company's culture and branding.

Key Responsibilities:
Executive Assistant Duties:
* Provide high-level administrative support to executives, including calendar management, travel coordination, and meeting preparation.
* Prepare, proofread, and format reports, presentations, and correspondence.
* Handle confidential information with discretion and maintain effective communication with internal and external stakeholders.
* Assist with special projects and tasks as directed by executives, ensuring deadlines are met and deliverables are achieved.
* Coordinate internal and external meetings, events, and conferences, managing logistics and supporting any presentations or materials needed.
* Maintain filing systems, track expenses, and prepare financial reports and budgets as necessary.
* Screen calls and emails, handling inquiries and redirecting as needed.
* Help manage vendor relationships, including suppliers for office-related needs.

Interior Design Responsibilities:
* Design, develop, and maintain aesthetically pleasing office spaces that align with company culture, branding, and functionality.
* Oversee office design projects, including space planning, furniture selection, color schemes, lighting, and other decorative elements.
* Collaborate with vendors, contractors, and suppliers to ensure timely delivery and execution of design projects.
* Evaluate and recommend design improvements for the office or specific workspaces (e.g., executive offices, meeting rooms, lounge areas).
* Manage the layout and flow of office space to ensure an efficient, comfortable, and inspiring work environment for employees.
* Conduct regular assessments to ensure all interior design elements are maintained, organized, and updated as needed.
* Stay updated on current trends in interior design and workplace aesthetics, bringing fresh and innovative ideas to the team.

Skills & Qualifications:
Executive Assistant Skills:
* Proven experience as an executive assistant, administrative assistant, or similar role, with experience supporting C-suite executives preferred.
* Strong organizational skills and attention to detail.
* Ability to prioritize and multitask in a fast-paced environment.
* Excellent written and verbal communication skills.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
* Strong interpersonal skills with the ability to interact effectively with diverse teams and external partners.
* High level of discretion and ability to handle sensitive and confidential information.

Interior Design Skills:

* Proven experience in interior design, with a portfolio demonstrating previous projects, ideally within commercial office spaces.
* Proficient in design software (e.g., AutoCAD, SketchUp, Adobe Creative Suite).
* Strong understanding of space planning, color theory, furniture design, and materials.
* Ability to manage multiple design projects simultaneously, from concept through completion.
* Knowledge of building codes, safety regulations, and sustainability practices in design.
* Creative thinking with an eye for detail and an understanding of design trends.

Personal Attributes:
* Strong problem-solving skills and the ability to think critically and creatively.
* Adaptable and flexible with a positive, can-do attitude.
* Strong sense of initiative and self-motivation.
* Collaborative team player with the ability to work independently.
* Excellent time management and ability to work under pressure to meet deadlines.