Virtual Office Assistant and Bookkeeper

Key Responsibilities
Bookkeeping & Financial Tasks
• Use QuickBooks to generate and follow up with client invoicing and assist with payment tracking and updates.
• Monitor accounts receivable and engage with clients with aged A/R standings to maintain timely payments.
• Assist with payroll processing and ensure timely and accurate disbursement to employees.
• Reconcile accounts and match transactions, ensuring all records align with financial statements.
• Process bill payments accurately, maintaining organized records of vendor invoices and expenses.
Administrative Support
• Assist in the administrative process associated with new hires.
• Audit resident waiver and benefit status to ensure accuracy.
• Assist with monitoring state websites, including unemployment, workers’ compensation, and insurance websites.
• Process vendor transactions, including monitoring and processing contracts, agreements, and communications.
• Assist in organizing company information, ensuring all files and documents are accurately filed and easily accessible.
• Review video surveillance to identify theft and worker activity.
- Help maintain and improve company website.
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Required Skills & Qualifications
• Proven experience as a virtual assistant and/or bookkeeper with a strong grasp of office administration.
• Proficiency in QuickBooks for invoicing, payroll, and financial tracking.
• Excellent English communication skills, both written and verbal.
• Strong organizational skills with a keen eye for detail.
• Ability to work independently, manage time effectively, and prioritize tasks.
• Familiarity with online collaboration tools (e.g., Microsoft Office Suite, Google Workspace, etc.).
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Preferred Qualifications
• Experience with payroll processing and vendor management.
• Previous experience working for a U.S.-based company.
• Ability to adapt to various administrative tasks and remain flexible in a fast-paced environment.
Work Hours
• Part-time position (20 to 30 hours per week)
• Flexible schedule with some overlap with U.S. business hours