Real Estate Coordinator Virtual Assistant

We are seeking a detail-oriented and tech-savvy Real Estate Coordinator Virtual Assistant to support the fast-paced operations. This role is critical to streamlining our processes, enhancing client satisfaction, and maintaining the highest standards of professionalism. If you thrive in a dynamic environment, excel in multitasking, and have a flair for administrative, coordination, and creative tasks.

Key Responsibilities

1. Listing Coordination
- Input and manage listing information and database updates.
- Coordinate with stagers, photographers, and other vendors to ensure timely listing preparation.
- Gather feedback on listings and compile client reports weekly.

2. Administrative Support
- Confirm and manage appointments for the team and clients.
- Maintain and organize database systems for efficient tracking and retrieval of information.
- Assist with assembling consultation materials for buyer and seller meetings.

3. Technical and Website Maintenance
- Oversee basic website upkeep and minor updates using tools like WordPress or Squarespace.
- Utilize tools like Zapier to improve workflow and automation.
- Suggest and implement tech solutions for streamlining processes.

4. Social Media Management (Occasional)
- Use Canva to create visually appealing posts for social media platforms.
- Post listings and updates on social media as needed.
- Ensure consistency in branding and messaging across all posts.

5. Transaction Management
- Assist in closing out files after transactions are completed.
- Support tasks related to system organization and client follow-ups.

6. Communication
- Liaise with clients and vendors to ensure smooth coordination and resolve scheduling conflicts.
- Respond promptly to emails and inquiries during agreed working hours.

Requirements:
- Strong organizational skills and keen attention to detail.
- Excellent written and verbal communication skills.
- Proficiency with tools such as WordPress, Squarespace, Canva, and Zapier.
- Experience in real estate, transaction coordination, or a similar administrative role is a plus.
- Ability to manage multiple priorities and work independently in a fast-paced environment.
- Familiarity with social media platforms and branding best practices.

If you believe you're a strong fit for this position, please respond with the following:
A link to your resume in PDF format. Your resume should include your contact details, a recent professional photo, and a summary of your work experience, emphasizing tasks relevant to this role. A screenshot of your PC specifications and internet speed, A one-minute Vocaroo recording of your self-introduction. Your Skype handle for easy communication.

To ensure you've read this message carefully, please include the word "Coordinator" in the subject line of your email.
We look forward to reviewing your application!