Executive Virtual Assistant (JOB ID:SHAJUL)

Job Title : Executive Virtual Assistant
Job ID :SHAJUL
Location : Remote-PH
Hours : Monday-Friday, 08:00AM - 05:00PM PST
Pay rate : $5/hr-$6/hr
Target Start :First week of December - Thanksgiving break on 11/28-12-01



About the Role
We are looking for a versatile and proactive Executive Virtual Assistant to join our team, supporting an Operations Manager in both business and personal endeavors. You will play a critical role in managing day-to-day tasks, developing processes, and contributing to the overall efficiency of business operations. This is a full-time role with flexibility for occasional night work during onboarding. Confidentiality is key, and an NDA will be required.
Operations Management Support:
Scheduling & Task Management: Coordinate project tasks and schedules using Slack and Google Workspace tools.
Data Reporting: Create detailed Excel and Google Sheets reports and dashboards to track performance metrics.

Email Management: Organize, prioritize, and handle email communications for streamlined responses.
Presentation Design: Design high-quality presentations in PowerPoint for team meetings and client engagements.
Process Improvement: Assist in building and refining business and personal processes to enhance efficiency.
Vendor Coordination: Handle logistics, vendor relationships, and procurement tasks.


Business & Personal Support:
Website Maintenance: Assist with building and maintaining websites for business needs.
Graphic Design: Create and edit visuals for social media, presentations, and marketing materials.
Scheduling & Travel Arrangements: Manage calendars, travel bookings, and other personal logistics.
Client Relations: Provide excellent customer service, supporting client and partner relationships.
Requirements:
Experience: Prior experience as a Virtual Assistant or in a similar administrative role.
Tech Skills:
Proficient in Excel, Google Sheets, and Slack for data management and team collaboration.
Familiarity with Microsoft Office, Google Workspace, and CRM software.
Basic graphic design skills (e.g., Canva or Adobe).
Soft Skills:
Strong multitasking, organizational, and problem-solving abilities.
Excellent English communication skills, both written and verbal.
Ability to create and refine systems for process efficiency.
Flexibility: Willing to work occasional night hours (Eastern Time Zone).
Confidentiality: Willing to sign a Non-Disclosure Agreement (NDA).
Growth Mindset: Adaptable, eager to learn, and ready to take on new challenges.
Preferred Skills:
Project Management: Experience using Asana or similar tools.
Basic Accounting: Understanding of invoicing, accounts receivable (AR), and accounts payable (AP).
CRM Systems: Familiarity with CRM software and automation tools.