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TYPE OF WORK
Full Time
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SALARY
AUD $4 to AUD $8
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HOURS PER WEEK
36
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DATE POSTED
Nov 29, 2024
VA SUPERSTAR for 2 Australian businesses
Four-day work week and 2-week Christmas Shutdown!
### TO BE CONSIDERED YOU MUST INCLUDE ALL DETAILS REQUESTED IN SECTION E BELOW ###
ARE YOU LOOKING FOR A NEW CHALLENGE?
We have an awesome opportunity for a Virtual Assistant superstar to join our small team.
KEY DATES: This role will commence between 6 and 13 January 2025 Full time
### Applications from 30 November 2024
### Shortlisting from 7 Dec 2024
### Work tests sent 7 Dec 2024 to 12 Dec 2024
### Interviews 12 Dec 2024 to 15 Dec 2024
### Selection by 18 Dec 2024
### Commencement after 6 January 2025 latest start date 13 January 2025
We have well documented procedures in our online portal. You will be working directly with us and not dealing with an outsourcing company.
A THE ROLE
We are looking at an experienced administration officer, with excellent written and spoken English. You will spend your time adding value in administration functions, document template creation and marketing activities.
Our Client Service Mantra is “ACE” – Accurate, Cost-effective and Efficient
This role is Monday to Thursday 8:00 am to 5:30 pm AEST (GMT +10), a total of 36 hours per week.
THE ROLE IS PERFECT FOR YOU IF:
# You love to focus on being productive, and delivering client work to them in a timely manner
# You have a can-do attitude
# You love supporting clients
# You’re organised and strong time managers
# You love to improve your use of technology
# You have a history of clients complimenting you for your attention to detail
# You’re brilliant in working in the Office365 / Google Docs environment
# Your commitment to client confidentiality is paramount
We have clearly documented procedures. We are looking for people to follow our established systems so all staff are producing a similar, high-quality product that will add value to our clients’ businesses.
B.1 SPECIFICS OF THE ROLE
Responsibilities included in this role are:
a) ADMINISTRATION SUPPORT - approximately 40% of the role
# Filing of
# Sending of invoices and other client correspondence
# Collation of final reports
# Assistance in accurate management of incoming and outgoing client records
# Accurate data entry as requested
# Assist with
b) TEMPLATE MANAGEMENT - approximately 40% of the role
# Assistance with maintenance of Document Templates using Word Merge features
Essential skills and attributes include:
# Six months experience working with an offshore team speaking and writing in English
# Excellent written and spoken English
# Excellent ability in Microsoft Word
# Willingness to be part of a small team and lighten the load of several busy professionals
# Ability and willingness to follow our well-documented procedures
# Ability to understand the end goal of assigned tasks
# Ability to follow verbal and written instructions
# Ability to effectively communicate with team at all levels
# Comfortable to work in an on-screen environment – we run a paperless office
# Client and Team focussed
# Advanced computer skills are essential, and you will be tested prior to interview
There are always opportunities for advancement for star performers.
B.2 EQUIPMENT FOR THE ROLE
# Computer with processor i5 or higher ; minimum of 8MB RAM and at least 2 screens, preferably 3.
- either a Laptop with at least ONE additional screen or computer with 2 screens.
# Reliable Internet connection and back up Internet connection
# Dedicated workspace away from activities of other family members
# Dedicated desk and ergonomic chair
# DEDICATED noise cancelling headset (not shared with other family members)
# Camera for participation in meetings
# Keyboard with separate number pad and mouse
B.3 CHILD CARE
# A separate Adult carer needs to be present at all times to care for children under 8 years old.
C WHO ARE WE?
Our CEO has two businesses – Cascade Accounting & Tax and Wise Owl Legal Practice Management Software for Law Firms. This role will work across both businesses. We value people who are self-motivated, great communicators and keen to learn new things. Process automation is paramount, and you need to have a can-do attitude towards computers.
D WORK SCHEDULE AND HOLIDAYS
The role is 36 hours per week, Monday to Thursday working Australian Hours.
We have a Christmas shutdown, generally of about 2 weeks.
PERKS AND BENEFITS
We pay in PHP directly to your bank account every second week for the preceding fortnight.
On completion of your 6 months’ probation, you will be entitled to pro-rata of 13th month pay.
We accrued 7% of your time worked as annual leave and 3.5 % of your time worked as sick leave; you are paid for all gazetted Australian (Brisbane) Public Holidays that fall on your work days.
E HOW TO GET OUR ATTENTION
To apply for this rewarding opportunity, submit your application to
Our scanning is generally fairly fast. If you get our attention, we will send you some short personality tests and some written questions before inviting you to an interview.
To apply for this rewarding opportunity, you need to include:
1) Current Resume
Your resume that includes all work and study in the last 5 years plus a summary of any prior work. We are interested in all of your work, not just the highlights you think apply.
2) A covering letter that tells me about:
a) When you realised you had a passion for working as a Virtual Assistant and how that happened;
b) An example where you have worked in English and had significant contract with people outside the Philippines;
c) An example of how your attitude toward technology has added value to a work/study situation
d) An example of Your skills to manage assigned tasks and meet deadlines;
e) The best thing you have done in each Word & Excel and how you added value to the project this task was part of;
f) Your favourite subject you have studied and what you liked about it and the strategies you used to achieve success;
g) An example of your can-do attitude solving a problem.
h) How much you are looking to earn for a 72 hour fortnight.
3) A Short Video
Please make a short video of 30-60 seconds using your mobile phone, and show us your dedicated workspace and how the things in your workspace make you more productive. Tell us how you are going to keep your work space confidential from other members of your household and maintain our client’s confidentiality.
Our websites are:
