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TYPE OF WORK
Part Time
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SALARY
PHP 250-500/hr
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HOURS PER WEEK
25
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DATE POSTED
Nov 29, 2024
NOTE: ALL CANDIDATES MUST COMPLETE OUR APPLICATION/ASSESSMENT PRIOR TO CONSIDERATION:
Qoverage in Dallas, TX is looking to hire a part-time Bookkeeper to manage our company’s Accounting, Payroll, and back-office administation needs. Do you have a strong work ethic? Do you prefer to work from your own dedicated office space in your own home or co-working space? Would you like to advance your career with a fun and exciting small company?
ABOUT QOVERAGE
Qoverage is a growing high-performance IT managed services provider based in Dallas, Texas. Our services include fully managing IT systems, or co-managing IT with companies' internal IT teams. To learn more about our company's services, check out our website:
We have a clear company vision and direction, and our valued employees are bringing that vision to reality. We promote a culture of teamwork and healthy working relationships between employees and our leadership team. As a member of our team, we can promise you will always be growing, and you’ll never be bored. Are you our next superstar?
THE LIFE OF A Bookkeeper
This role is the nucleus of our Accounting operations, keeping everything running smoothly and efficiently, like clockwork. This role includes bookkeeping, financial reporting, financial management, and process development. Please apply if this sounds like a great position for you!
WORK SCHEDULE
This part-time position averages 25 hours per week, Monday-Friday. The schedule is flexible 8am-5pm PHT, and your work schedule will be approved with your manager. Daily checkin calls, weekly meetings, and consistent status update reports are required. Occasionally meetings will be required during 8am-5pm CST (USA), and you may be required to address urgent matters outside of typical work hours.
ROLES AND RESPONSIBILITIES
Weekly
Record and categorize daily transactions in QuickBooks Online.
Organize receipts and invoices received through shared mailboxes. Update missing receipts and invoices tracker.
Assign transactions to appropriate accounts.
Update weekly Accounting Scorecards.
Manage/update payment portal system and post payments.
Manage/update Accounts Receivable (AR) reports.
Manage/update Accounts Payable (AP) approvals using bill payment service.
Manage/update Paid Time Off (PTO) records.
Post payments, and manage payment portal system.
Check postal mail (scanned/online service).
Deposit checks (remote).
Setup AR
Enter AP/payables for approval using bill pay service (Melio).
Update weekly Scorecard data (
Manage and report on Accounting Team To Dos and Projects.
Meet with Accounting Manager to review the weekly call agenda, action items and new updates.
Bi-Monthly & Monthly
Process payroll (twice per month).
Audit and process expense reports for reimbursement with payroll (twice per month).
File sales tax reports and submit payments.
Deposit checks (remotely).
Update commissions report.
Reconcile bank and credit card statements.
Record accruals/reversals, prepayments, and payroll allocations.
Complete month-end closing of books and generate reports, including the Profit & Loss (P&L) statement and Balance Sheet.
Audit and enter data for detailed gross margins reports and budget vs. actual reports.
Handle one-off tasks and special projects as needed.
Review and update Standard Operating Procedures (SOP) documentation, ensuring comprehensive process documentation is maintained.
Quarterly
File sales tax reports and submit payments.
Calculate inter-company management fee and submit to Accounting Manager.
Compile and enter prior-quarter financial data into proprietary reporting system.
Annual
Submit Property Tax Rendition and make payments.
REQUIRED SKILLS & ATTRIBUTES
Self-motivated and self-managed, with the ability to work in a fast-moving company
Proven history of consistent job attendance and strong work ethic
Customer Service attitude with empathy and patience
Understanding how technology systems are used to manage business processes
Commitment and drive, getting things done, especially when challenges arise
Verbal and written communications mastery
Computer-user/productivity mastery
Organizer extraordinaire
Proficiency and aptitude learning new software applications and processes
Typing 40+WPM
REQUIRED SOFTWARE MASTERY
Quickbooks Online
Microsoft Office: Outlook, Word, Excel, Teams
To be trained: ConnectWise PSA, Invoicing & Payments, processes & tools
SCORECARD KPIs - WHAT SUCCESS LOOKS LIKE
Timely and accurate reports
Client satisfaction
Accounting Manager satisfaction
AR & AP management
ARE YOU READY TO JOIN OUR TEAM?
Once your Application is completed you will receive a Workplace Insights Report, which will provide valuable feedback about YOU, to help you guide your professional career.
NOTE: ALL CANDIDATES MUST COMPLETE OUR APPLICATION/ASSESSMENT PRIOR TO CONSIDERATION:
