Virtual Assistant (Email Monitoring & Data Processing)

Job Description:
We are seeking a highly organized and detail-oriented Virtual Assistant to join our team. The primary responsibilities will include monitoring an email inbox for new projects, notifying a Telegram chat group of incoming tasks, extracting Excel files from emails, and processing the data using online tools. This is a dynamic role that requires strong technical skills, prompt communication, and a proactive attitude.

Key Responsibilities:

Email Monitoring: Check a designated email inbox for new project emails consistently during work hours.
Prompt Notification: Immediately notify a Telegram chat group when a new project is received.
File Handling & Data Processing:
Extract Excel or CSV files from incoming emails.
Extract Images and instructions from word documents.
Process the data using online tools and applications as instructed.
Clean and reformat fields in Excel/CSV files (e.g., text-to-column fixes, correcting data types).

Documentation & Reporting: Ensure all tasks are documented and updates are shared with the team in real time.
Maintain discipline and promptness, ensuring projects are reviewed and acted upon within 20 minutes of email receipt, even on slower workdays.

Qualifications:
Proficiency in Microsoft Excel (including formulas, formatting, and text-to-column functions).
Proficiency in Microsoft Word and Google Suite (Gmail, Google Sheets, Google Docs).
Strong understanding of CSV file handling and ability to clean data accurately.
Excellent written communication skills in English.
Reliable and disciplined work ethic with the ability to work independently.
Experience with online tools for data processing is a plus.

Work Hours:
Schedule: Wednesday to Sunday, 9:00 AM - 5:00 PM Eastern Time (Monday and Tuesday off).

Requirements:
Reliable internet connection and backup power supply.
Access to a computer with necessary tools and software.
Familiarity with Telegram or willingness to learn quickly.