Virtual Assistant - General Admin/Project Coordinator

Job Title: Virtual Assistant - General Admin/Project Coordinator
Job Reference: 1242

Location: Work-from-home (Aligned with Australian timing)
Experience Required: Minimum 2 years (preferably with international clients in the Construction industry)

We are seeking a dynamic and highly organized Virtual Assistant who can wear many hats and support various functions within our team. This key role will help streamline operations, improve efficiency, and expand our online presence. If you're tech-savvy, highly motivated, and enjoy managing multiple tasks in a fast-paced environment, we'd love to hear from you!

Key Responsibilities:
General Administration & Office Support:
Manage day-to-day administrative tasks, including email correspondence, meeting scheduling, and calendar management.
Assist in drafting documents, emails, and other correspondence.
Organize and maintain digital files, documents, and records in cloud-based systems.
Prepare reports and presentations as required.
Provide administrative support to the broader team on various ad-hoc tasks.

Data Entry & Management:
Input, update, and maintain data within company databases and CRM systems.
Conduct regular audits to ensure data accuracy and integrity.
Perform research and compile reports based on data from diverse sources.
Organize and analyze data to generate insights and support decision-making processes.

Recruiting Support:
Assist in posting job openings across various job boards, the company website, and social media platforms.
Screen resumes, conduct initial candidate outreach, and manage candidate communications.
Coordinate interview schedules, follow up with candidates, and maintain an organized candidate database.
Assist in preparing job offer letters and managing onboarding documentation.

Social Media Management:
Oversee and maintain the company’s social media profiles (LinkedIn, Facebook).
Develop and schedule content using tools like Hootsuite, Buffer, and Canva.
Monitor social media engagement, respond to comments and messages, and track analytics.
Research and stay up-to-date with social media trends, assist in content creation (graphics, posts, videos).
Help execute social media campaigns to promote products and services effectively.

Key Skills and Qualifications:
Proven experience in general administration, data entry, recruiting, and social media management.
Strong organizational and time-management abilities.
Proficiency in Google Suite (Docs, Sheets, Calendar) and Microsoft Office (Word, Excel, PowerPoint).
Familiarity with CRM software (e.g., Salesforce, HubSpot) and project management tools (e.g., Monday.com, Asana, Trello).
Experience with social media platforms and scheduling tools (e.g., Hootsuite, Buffer, Canva).
Excellent verbal and written communication skills.
Exceptional attention to detail and the ability to multitask in a fast-paced environment.
Strong problem-solving abilities and the capability to work independently.
Experience with recruiting or HR support is a plus.
Knowledge of data management best practices and maintaining data privacy.

Ideal Candidate:
A self-starter with the ability to independently manage multiple tasks and meet deadlines with minimal supervision.
Creative, tech-savvy, and eager to learn new tools and technologies.
Exceptional interpersonal skills, with the ability to communicate effectively with both internal teams and external stakeholders.
Able to work efficiently in a remote environment and adapt to shifting priorities while taking initiative.
Proven ability to lead tasks and deliver results in an independent, productive manner.

Additional Preferred Skills (not required, but a plus):
Experience with basic graphic design tools (e.g., Canva, Adobe Spark).
Knowledge of SEO best practices for social media.
Experience with email marketing platforms (e.g., Zoho, Mailchimp, ConvertKit).
Experience managing sensitive or confidential information.

How to Apply:
Interested candidates are invited to submit their resume and, if available, a brief video introduction to tarapaul@operacy.com.au. Please ensure the subject line reads "Job Reference 1242".

Kindly note:
The selected candidate should not be working part-time or freelancing while employed in this position. We seek a professional who can take full leadership of the role and work independently with minimal micromanagement.

We look forward to hearing from you!