Project Manager Lead for CEO and COO

Company Overview:
We are a fast-growing and dynamic organization dedicated to operational excellence and growth. We are seeking a skilled Project Manager Lead to provide essential support to the CEO and COO. This is a key leadership role that focuses on overseeing projects, driving task completion, and maintaining seamless coordination, with a strong emphasis on organization, communication, and problem-solving.

Job Description:
The Project Manager Lead will play a pivotal role in managing projects, coordinating with teams, and ensuring smooth operations for the leadership team. This position requires strong organizational skills, proactive problem-solving, and the ability to oversee multiple initiatives while ensuring effective communication and follow-up. About half of your time will be spent participating in or leading meetings, taking detailed notes, and organizing action points for seamless execution.

Key Responsibilities:

Project Management:
*Plan, execute, and oversee projects to ensure timely completion and alignment with company goals.
*Monitor progress on team tasks and provide regular updates to leadership.
*Use tools like Asana or Trello to manage, organize, and track project workflows.
*Proactively identify and resolve potential challenges and risks in project timelines.

Meeting Coordination and Follow-Up:
*Participate in or lead meetings (internal and external) for approximately 50% of your time.
*Prepare detailed agendas and take accurate notes, including decisions, deadlines, and action items.
*Ensure post-meeting action points are effectively communicated and tracked to completion.

Leadership Support:
*Serve as a bridge between leadership and teams, ensuring clarity and alignment on objectives.
*Organize and maintain comprehensive documentation of projects and meeting outcomes.
*Prioritize and manage incoming requests to optimize workflows for the CEO and COO.

Skills and Qualifications:

Communication:
*Exceptional verbal and written communication skills for internal and external interactions.
*Ability to summarize and articulate project details, action points, and updates clearly.
Organization:
*Outstanding organizational skills for managing schedules, tasks, and deliverables effectively.
*High attention to detail, ensuring nothing falls through the cracks.
Proactivity and Problem-Solving:
*Self-motivated to identify challenges and propose actionable solutions.
*Strong ability to streamline processes and improve efficiency across teams.
Adaptability:
*Comfortable learning and integrating new tools, systems, and methodologies independently.

Technical Skills:
*Proficiency in project management tools like Asana or Trello.
*Familiarity with Google Workspace (Docs, Sheets, Drive) is a plus.

Behavioral Traits
*Organized: Maintains exceptional organization in managing tasks, schedules, and documentation.
*Proactive: Takes initiative to anticipate and address challenges without prompting.
*Solution-Oriented: Focuses on resolving problems with efficiency and resourcefulness.
*Reliable: Demonstrates dependability and accountability in delivering results.
*Adaptable: Quick to learn and implement new processes or tools to enhance performance.

Additional Information:

*Timely completion of project deliverables and tasks.
*Accuracy and clarity of meeting agendas, notes, and follow-ups.
*Effective tracking and resolution of action points.
*Leadership satisfaction with communication, organization, and overall contributions.

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How to Apply? Please read and follow the instructions carefully.

Interested candidates should submit their resume, a cover letter outlining their experience and qualifications, and any relevant portfolio (if applicable).

Use "Project Manager Lead - Your Name" as the subject of your application.

To ensure we select the most qualified candidates for our Project Manager Lead role, please answer the following initial screening questions:

1. Do you have at least 3 years of experience in project management? (yes/no)
2. Are you proficient in using tools like Asana or Trello? (yes/no)
3. Have you managed cross-functional teams before? (yes/no)
4. Do you have experience creating and tracking action items from meetings? (yes/no)
5. Do you have strong verbal and written communication skills? (yes/no)
6. Have you proactively resolved challenges or improved processes in previous roles? (yes/no)
7. Are you able to manage and prioritize multiple tasks effectively? (yes/no)
8. Are you proficient in Google Workspace tools (Docs, Sheets, Drive, etc.)? (yes/no)
9. Do you have a stable Work-From-Home setup (reliable internet, computer, back-ups, etc.)? (yes/no)
10. Are you available to start working within the next 30 days or as soon as possible? (yes/no) Please provide your earliest available start date.
11. Are you available to work full-time during UK business hours (fixed)? (yes/no)
12. What is your expected hourly salary (in USD)?
13. Provide the link to your resume here (required):
14. Provide the link to your cover letter here:
15. Provide the link to your sample work/portfolio (if applicable) here:

NOTE: To be considered for this position, please submit your resume, a cover letter, link to your sample works (if applicable), and your responses to all the screening questions. Applications that are incomplete and do not include answers to the screening questions will be automatically disqualified.

We look forward to reviewing your application and thank you for your interest in joining our team. Thank you!