Experienced Executive Assistant

**How to Apply:**

Interested candidates MUST fill out the application form using the following link:

bit.ly/FlexscaleAppForm

About Flexscale:

Flexscale is a US-based staffing company founded in 2021. We specialize in connecting startups and global enterprises with high-quality, international talent to scale their operations. With a focus on Operations, Finance, and Engineering, we work with over 50 agents and serve more than 15 customers. At Flexscale, we are committed to finding great clients that our partnered talent deserves to work with. We prioritize fostering inclusive work environments, resolving conflicts between clients and partners, and ensuring clients are adequately prepared to outsource their operations.

Job Overview:
We are seeking a proactive and organized Executive Assistant to support sales, marketing, and administrative operations. This remote role is designed for a professional who is detail-oriented, tech-savvy, and comfortable managing communications and projects across time zones. The ideal candidate is proficient with CRM systems, project management software, and can assist with high-level support in sales, marketing, and administrative coordination.

Key Responsibilities:
~Lead Management: Maintain and update CRM systems (Salesforce, HubSpot), qualify leads, score them, and manage follow-up schedules.
~Sales Administration: Prepare sales proposals, quotes, and customized contract templates. Coordinate calendar and schedule sales meetings, maintain sales pipeline updates, and conduct competitor research.
~Client Communication: Document meeting minutes, maintain client databases, draft responses, manage client emails, and coordinate follow-ups.
~Content Management: Schedule social media posts, format and publish blog posts, manage newsletter templates, and organize the image library and content calendar.
~Campaign Support: Coordinate event marketing, assist with webinar setup, manage marketing databases, and help organize marketing assets.
~Calendar and Document Management: Schedule meetings across time zones, arrange travel, manage events, maintain calendars, and organize files. Create document templates, manage digital file storage, and handle basic data entry.
~Communication Support: Filter and organize email communications, schedule team updates, take meeting minutes, and compile internal newsletters.
~Project Support: Track project timelines, update task management systems, compile progress reports, monitor deadlines, and document project details.
~Financial Administration: Track expenses, create invoices, organize receipts, follow up on payments, and perform basic bookkeeping tasks.

Qualifications:
> Minimum 3 years of experience as a Virtual Assistant or in a similar role focused on sales support and marketing, with a preference for candidates with sales skills.
> Ideally, a background in logistics and supply chain management.
> Proficiency in CRM software (e.g., Salesforce, HubSpot) and project management tools (e.g., Asana, Trello).
> Strong understanding of social media platforms and content management.
> Excellent written and verbal communication skills.
> Detail-oriented with a strong ability to prioritize tasks and manage time effectively.
> Experience in basic graphic design (e.g., Canva) is a plus.
> Ability to work independently in a remote environment and collaborate effectively with team members.
> Strong problem-solving skills and a proactive approach to challenges.
> Familiarity with time zone management and scheduling tools for international coordination.

Benefits:
~ Full-Time Opportunity: Secure a full-time, long-term position working directly with a US client.
~ Free HMO Coverage: Access comprehensive healthcare with free HMO coverage, prioritizing your well-being.
~ Competitive Compensation: Receive an above-market salary that values your skills and contributions.
~ Work From Home: Enjoy the flexibility of remote work, enabling you to balance your professional and personal life effectively.
~ Generous Paid Time Off: Start with 18 annual paid leaves from your first month, ensuring you have plenty of time to relax and recharge.
~ US Holidays Observance: Celebrate important cultural moments with designated US holidays.
~ Supportive Workplace Culture: Thrive in a diverse and inclusive environment that fosters collaboration and personal growth.