Executive Assistant

Job Type: Part-time (Monday, Wednesday, Friday, 10:00 AM - 6:00 PM Melbourne Time)

Probation period 3 months


Key Responsibilities:

1. Email Management:
-Monitor and manage emails to ensure timely responses and no missed communications.
-Flag, prioritise and remind about quotes and emails.
2. Scheduling:
-Coordinate and book client appointments, ensuring efficient scheduling.
-Updating as necessary to reflect progress or changes.
3. Calendar Oversight:
-Maintain and monitor the manager’s calendar, ensuring no overlaps or conflicts.
-Send reminders for critical deadlines and meetings.
4. Procurement Support:
-Place orders for project-related materials and supplies as needed.
-Track delivery schedules to ensure timely receipt of goods.
5. Administrative Duties:
-Assist with preparing and organising documents for projects.
-Handle other ad hoc administrative tasks as required, maintaining a smooth workflow.

Key Skills:

1. Strong organisational and multitasking abilities.
2. Contribute to the strategic goals of the team.
3. Excellent written and verbal communication skills.
4. High attention to detail and ability to manage deadlines.
5. Proficiency in Microsoft Office, Adobe Acrobat, and scheduling tools.
6. Advanced English proficiency.

It is necessary for the candidate to have a laptop with an Intel i5 or i7 processor (or equivalent) to ensure compatibility with required software and programs. This will enable smooth performance and allow the candidate to effectively contribute as a valuable part of the team

About Us:

Established in 2017, our company is a Melbourne-based manufacturer and installer of high-quality uPVC double and triple glazed windows and doors.

Location: Melbourne, Australia