Virtual Assistant/Project Manager for Short Form Content & Ads Agency

Who We Are

We are a fast-growing agency specializing in short-form content and high-performing ads that help businesses dominate social media platforms. Our primary focus is on crafting ads that convert, with a touch of scroll-stopping video content to enhance results. Our clients count on us to strategize, execute, and scale campaigns that deliver measurable outcomes.

Now, we’re looking for a rockstar Virtual Assistant/Project Manager to help us stay organized, hit deadlines, and keep our team and clients on track.

What You’ll Be Doing
- MUST BE WILLING TO WORK WEEKENDS

MUST BE ADVANCED IN NOTION

As our Virtual Assistant/Project Manager, you’ll be the backbone of our agency’s operations. Your main responsibilities include:

Project Coordination

- Manage the pipeline of content and ad creation projects.
- Assign tasks to team members and ensure deadlines are met.
- Track progress and provide weekly updates to the team.

Client Communication

- Ensure smooth communication between the team and clients by keeping projects on track.
- Provide updates on project progress, ensuring all client expectations are met.
- Relay client feedback to the team and confirm it’s addressed efficiently.
- Support the business owner in maintaining strong client relationships by managing day-to-day communication and updates as needed.

Content & Ad Support

- Organize raw content submissions and ensure delivery timelines are met.
- Set up ad campaigns on platforms like Meta, TikTok, and YouTube following detailed SOPs.
- Verify ad creatives meet platform specifications and align with campaign objectives.
- Assist in optimizing content for various social media platforms, including Instagram Reels, TikTok, and YouTube Shorts, to ensure maximum performance.

Team Coordination

- Host weekly team check-ins to review priorities and progress.
- Help with onboarding new team members, ensuring they understand SOPs and workflows.

Administrative Tasks

- Maintain internal project management tools (Notion, Calendly, Slack, Etc)
- Assist with reporting performance metrics for clients and internal projects.

Who You Are

We’re looking for someone who is:

- Organized: You thrive on structure and can juggle multiple projects without dropping the ball.
- Detail-Oriented: No small detail escapes your notice, ensuring all deliverables meet high standards.
- Proactive: You anticipate needs and tackle challenges before they become problems.
- Strong Communicator: You have excellent written and verbal English skills.
- Tech-Savvy: You’re familiar with project management. specifically, Notion, Calendly, Slack and social media platforms.
- Problem Solver: You can think critically and find solutions independently.

Requirements

- Proven experience as a Virtual Assistant, Project Manager, or similar role.
- Familiarity with short-form video content creation or social media ads is a plus.
- Availability to work and be active during U.S. business hours. 9am-5pm CST
- Reliable internet connection and a good work setup.
- MUST BE WILLING TO WORK WEEKENDS

What’s In It For You

- Competitive monthly salary.
- Opportunities to grow within a rapidly scaling agency.
- Flexible working hours with a supportive team environment.
- Paid training and access to resources to enhance your skills.

PART TIME WITH OPPORTUNITY FOR FULL TIME ONCE SETTLED

How to Apply

If you’re excited about joining our team, please send the following:

1. Your updated resume.
2. A brief cover letter explaining why you’re the best fit for this role.
3. Examples of past experience managing projects or working in a similar position.

PLEASE SEND A 20-40sec VIDEO EXPLAINING WHY YOU WOULD BE A GOOD FIT FOR OUR TEAM.

Send your application to **nolan@mortskemedia.com** with the subject line:

“Virtual Assistant/Project Manager Application – [Your Name]”

We can’t wait to hear from you!