Virtual Assistant

Position Title: Virtual Assistant
Employment Type: Part-time (Remote)
Reports To: Studio Manager

2 shifts per day:
8-10 am and 5-7pm our time Eeatern Standard Time (Brisbane).



About Us
Studio Republic is Australia’s leading empowerment-focused portrait studio, helping clients reconnect with their self-worth through transformative portrait experiences. With a team committed to delivering exceptional service, we are looking for a dedicated Virtual Assistant to support our operations remotely.

This role is integral to ensuring the smooth running of our day-to-day processes, providing administrative and client support while maintaining Studio Republic’s high standards of professionalism and care.

Key Responsibilities

Administrative Support:
Manage and update calendars, bookings, and studio schedules.
Organise and maintain digital files, ensuring accessibility and accuracy.
Assist with data entry, reporting, and database management.

Operational Support:
Coordinate with internal teams to ensure tasks and projects are completed on time.
Assist in creating and updating process documents and workflows.
Monitor and organise tasks to support studio operations.

Bookkeeping Data Entry:
Record financial transactions and reconcile accounts using accounting software (Xero) and dropbox.
Manage invoices, receipts, and expense reports accurately and on time.
Assist in preparing financial summaries and reports for management.
Collaborate with the finance team to ensure compliance with studio financial processes.

Marketing Assistance:
Support the team with email campaigns, social media scheduling, and basic content updates.
Track and report on engagement metrics for digital campaigns.

General Duties:
Handle ad-hoc tasks and projects as required.
Troubleshoot and resolve administrative or operational challenges proactively.
Requirements

Experience & Skills:
Proven experience as a Virtual Assistant, Executive Assistant, or similar role.
Strong proficiency in Microsoft Office Suite, Google Workspace, and CRM systems (e.g., HubSpot).
Excellent communication skills, both written and verbal.
Strong organisational and multitasking abilities, with a keen eye for detail.

Technical Proficiency:
Comfortable using project management tools like Asana or Trello.
Basic familiarity with email marketing platforms and social media scheduling tools.

Personal Qualities:
Proactive, resourceful, and solutions-oriented.
Professional, personable, and able to uphold Studio Republic’s inclusive and empowering tone of voice.
Self-motivated, with the ability to work independently and manage time effectively.

Preferred Qualifications:
Experience working in the photography or creative industry is a plus.
Knowledge of basic graphic design tools (e.g., Canva) is an advantage.

What We Offer:
The opportunity to work remotely with Australia’s leading empowerment-focused portrait studio.
A supportive and collaborative virtual team environment.
Ongoing training and development opportunities.
A role where your contributions directly impact the experience and confidence of our clients.

To Apply:
If you’re organised, detail-oriented, and passionate about providing exceptional support, we’d love to hear from you. Please submit your CV and a cover letter detailing your relevant experience and why you’d be a great fit for Studio Republic.

Studio Republic is committed to fostering a diverse and inclusive team and welcomes applications from individuals of all backgrounds and experiences.

careers@studiorepublic.com.au