Accounting Assistant

Nautical Staffing is seeking a detail-oriented and organized Accounting Assistant to join our client’s finance team. The ideal candidate will support daily accounting operations, assisting with accounts payable, accounts receivable, general ledger entries, financial reporting, and other administrative tasks to ensure the smooth functioning of the accounting department. This role is essential for maintaining accurate financial records and providing timely, reliable financial data.

Responsibilities:
**Accounts Payable: Process invoices, set-up reoccurring expenses, verify accuracy, obtain necessary approvals, and prepare payments in accordance with company policies.
**Accounts Receivable: Assist in generating and sending monthly financial reports, monitoring outstanding balances, and following up on overdue payments for clients.
**General Ledger Maintenance: Assist with posting journal entries, reconciling accounts, and maintaining financial records in the accounting system.
**Bank Reconciliations: Assist with reconciling financial accounts and previous ledgers are all up to date.
**Financial Reporting: Assist in the preparation of monthly, quarterly, and annual financial reports, ensuring accuracy and compliance with accounting standards.
**Audit Support: Assist with internal and external audits by providing requested financial documents and reports.
**Administrative Support: Provide general administrative support to the accounting team, including filing, organizing financial documents, and responding to accounting-related inquiries.
**Tax Support: Assist with the preparation of tax returns, ensuring all relevant information is accurate and submitted on time.
**Onboarding: Assist with setting up accounts for clients, update financials records, audit financial documents from previous management, and ensure all financial information is set up for the clients.

Qualifications:
**Must have at least 2 years of experience in accounting and bookkeeping, preferably from a US company.
**Familiarity with accounting principles, financial analysis, financial reporting, and office administration.
**Must be proficient in basic/advanced accounting software, Microsoft Office, and Google Workspace applications.
**Experience with tax filings and reviewing financial documents is preferred.
**Attention to detail: strong ability to maintain accuracy in financial data and documentation.
**Organization: excellent organizational skills, with the ability to prioritize tasks and meet deadlines.
**Strong verbal and written communication skills: ability to interact effectively with team members and other departments.
**Problem-Solving: ability to identify issues and resolve discrepancies in a timely manner.
**Must be willing to work full-time within US Pacific business hours

Instructions:
1) Send a link to your updated CV (include it in the body of your message)
2) Explain your experience in accounting and bookkeeping
3) Use this as your subject: “AHOA - Accounting Assistant”