Real Estate Virtual Assistant - Admin & Transactional Support

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**Job Overview:**
I’m a real estate professional looking for a proactive and detail-oriented Virtual Assistant (VA) to support my admin and transactional tasks. The position requires about **10–15 hours per week** and will involve a variety of tasks, including client communication, MLS searches, real estate document management, email campaigns, and system organization. The ideal candidate is organized, adaptable, and has excellent communication skills. If you have prior real estate experience, that’s a plus, but I’m open to candidates who are quick learners.

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**Key Responsibilities:**
1. **Client Communication:**
- Send reminder texts/emails to clients about appointments, meetings, and deadlines.

2. **MLS Management:**
- Create, edit, and maintain MLS searches for new clients or update existing searches based on their preferences.

3. **Document Preparation:**
- Review and sort through PDF real estate comps for my review, ensuring they are well-organized and easy to access.
- Use **DocuSign** for managing electronic signatures on contracts and documents.

4. **Email Marketing:**
- Occasionally help with creating and sending email blasts to clients, newsletters, or promotional materials.

5. **System Organization:**
- Organize my **CRM system** and help get it back on track with clean-up, sorting, and optimizing for use.
- Help with general organization of files, emails, and transaction records.

6. **Event Planning & Client Gifts:**
- Assist with planning events, presenting ideas for client gifts and helping organize these special touches to enhance client relationships.
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**Skills & Qualifications:**
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Familiarity with **Google Workspace** (Docs, Sheets, Calendar), **Outlook**, **MLS platforms**, **DocuSign**, and **My CB Desk** is preferred, but not required.
- Experience with email marketing tools.
- Ability to handle multiple tasks and manage shifting priorities.
- Proactive and resourceful; able to anticipate needs and problem-solve.

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**Bonus Skills (Nice to Have):**
- Experience with **email marketing platforms** (e.g., Mailchimp) to create email blasts.
- Familiarity with **CRM systems** or willingness to learn.

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**Hours & Schedule:**
This is a **part-time role** requiring **10–15 hours per week**, with a flexible schedule. Tasks for the week will be provided at the start, and you’ll be expected to work on them throughout the week. Regular check-ins will help ensure that priorities are clear. You will be expected to communicate about progress and handle things as they come up.

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**How to Apply:**
Please include the following in your application:
1. A brief introduction about yourself and why you're interested in this role.
2. Your hourly rate or preferred payment structure.
3. A summary of your relevant experience, especially in real estate or administrative support.
4. Any relevant tools or platforms you're familiar with (Google Workspace, Outlook, MLS, DocuSign, My CB Desk, email marketing tools, CRM).

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