Property Management Coordinator

We are seeking an experienced and detail-oriented Property Management Coordinator to manage critical operational tasks within our real estate team. This role involves overseeing collections and receivables, coordinating lease renewals and inspections, processing maintenance requests, managing vendor schedules, and addressing lease violations. The ideal candidate is a proactive problem-solver, highly organized, and has a strong background in property management or the residential service industry.

Key Responsibilities:
> Collections and Receivables:
Ensure timely payment processing and address outstanding balances effectively.

> Lease Management:
Coordinate the renewal process for leases, liaising with tenants and landlords to ensure smooth transactions.

> Inspection Scheduling:
Organize and schedule property inspections to maintain compliance with regulations and maintenance standards.

> Maintenance Coordination:
Process and manage maintenance work orders to ensure prompt resolution and high-quality service.

> Vendor Management:
Schedule and coordinate vendor services, ensuring timely task completion and adherence to quality standards.

> Lease Violation Follow-Up:
Address non-compliance issues and implement necessary actions to resolve violations.

> Record-Keeping:
Maintain accurate and up-to-date records of activities, transactions, and communications.

> Ad Hoc Tasks:
Assist with additional responsibilities and projects as assigned by the client.

Requirements & Qualifications:
> 2 – 3 years of experience in property management, the home warranty industry, or the residential service sector, with a strong background in maintenance and service request coordination.
> Excellent organizational and time-management skills, with the ability to handle multiple tasks simultaneously and adhere to established SOPs.
> Detail-oriented with strong accuracy in data management and documentation.
> Proficient in using property management software (such as Appfolio) and the Microsoft Office Suite.
> Strong communication and interpersonal skills to effectively engage with tenants, vendors, and team members.
> Ability to work independently and collaboratively within a team environment.
> Problem-solving mindset with the capability to proactively address challenges and find efficient solutions.
> Knowledge of relevant regulations and best practices in property management, including Fair Housing laws, is a plus.
> Working hours: Amenable to work Monday to Friday between 8:30 AM to 5 PM Pacific Standard Time (PST)

Preferred Qualifications:
> Experience managing single-family residential properties.
> Demonstrated ability to develop and optimize workflows or standard operating procedures.
> A proactive, adaptable attitude with a willingness to take on new challenges and responsibilities.

Next steps:
As part of our hiring process, we kindly request you to complete a DISC personality test before your scheduled interview. This test will help us better understand your personality and ensure alignment with the requirements of the position.

Please take the test using the following link: www.123test.com/disc-personality-test/

Please submit the result of the DISC personality test and an updated copy of your RESUME to this email: beth@lawcoaching.com
Subject line: PMC
Also, kindly share your proficiency or years of experience with the following:
- Property Management
- Home Warranty Industry
- Residential Service Sector

Ensure that the resume is in PDF format.
Don't forget to provide a link to your profile on Onlinejobs.ph