Accounts Receivable Specialist

Job Summary: We are actively seeking an Accounts Receivable Specialist for immediate opening. The AR Specialist will be responsible for performing all related billing and Accounts Receivable / Accounts Payable functions for each assigned project. Position includes monitoring

percentage-of-completion accounting, work-in-process, contract billing, accounts payable, change order billings, and reconciling project costs against company records.

Key Duties and Responsibilities:

- Invoice customers monthly using inter-company software and QuickBooks Online
- Credit Card management and balancing statements
- Review and prepare waivers for billing; conditional, unconditional, and final
- Read contracts to execute billing information with extensive detail and line items
- Coordinate with Project Managers to make any adjustments to invoices, such as change orders and retention adjustments
- Collections and Payment Discrepancies for individual projects
- Contact vendors and subcontractors to obtain, verify and update account information, including W-9s, COIs, Subcontractor agreements, etc.
- Manage incoming customer payments and applications to A/R accounts
- Maintain effective communication with vendors and handle payment inquiries
- Complete job statement reconciliation and analysis to confirm that monthly billing goals are met
- AIA Applications for monthly progress billing on assigned projects
- Maintain records for Accounts Receivable and Accounts Payable for each project assigned
- Process accounts receivable and accounts payable monthly A/P
- Invoice entering and payment tracking across various vendors and balancing POs

Qualifications:

- Strong written and verbal communication skills as well as people skills
- Prior bookkeeping in electrical contracting/ construction trades preferred
- At least 4 years of Bookkeeping experience
- Ability to work independently, be highly organized, and able to multitask in a fast-paced work environment
- Experience in the construction industry preferred
- MUST be dependable, punctual, and possess a professional attitude
- Must be proficient in excel and have prior QuickBooks online experience
- Proven experience to effectively communicate between internal and external client stakeholders
- Willing to work Monday – Friday, 8:00am – 5pm EST, Full-time