Virtual Assistant

URGENT HIRING: Operations Coordinator
Schedule: 8 AM to 5 PM Pacific Time, Monday to Friday

TO APPLY:
Send a 3-5 minute video introduction and your CV either here on OLJ or to ask@gilpetersil.com.
Note: Only applicants who submit a video answering the questions below will be considered.

Video Questions:

1. Introduction:
- Share your name, years of experience, and the roles you've held over the past 3-5 years.
- Mention your recent salary, your scope of work in your last role, and if you’re currently employed.

2. Project Management Experience:

- Describe a project you managed that involved multiple teams or departments.
- Explain how you ensured smooth communication, handled challenges, and kept everyone aligned.
- Share the tools or apps you used and how they were integrated into your daily tasks.

3, Database and CRM Knowledge:
- Detail your experience with platforms like SharePoint, Salesforce, or HubSpot.
- Explain how you’ve used these tools to enhance team efficiency and manage data.

Job Overview:
You’ll be a data-driven team member supporting the External Relations team by managing operations, projects, and technology platforms. You will ensure smooth processes, effective collaboration, and streamlined communication across teams while providing administrative and project support.

Key Responsibilities:

Project Management: Oversee project timelines, document meeting notes, and prepare reports, presentations, and briefs.
Team Collaboration: Maintain platforms like SharePoint and Google Drive, manage content libraries, and facilitate team meetings.
Database Management: Maintain CRM tools (e.g., HubSpot) to track team goals, monitor data health, and create segmented lists.
Administrative Support: Manage scheduling, expense reports, travel arrangements, and team events.
If you’re organized, detail-oriented, and tech-savvy with strong experience in CRM tools, apply today!