Senior Administrative Assistant

We are on the lookout for a dedicated, organized, and experienced Senior Administrative Assistant to join our team.

In this role, you will support various administrative and content-related tasks to ensure our operations run smoothly and efficiently. You will handle personal tasks, maintain our websites, set up weekly meeting notes, prepare and QA blog posts, perform outbound emails, and execute ad-hoc tasks.

# Compensation: Starting at $7 / hour for 40 hours a week during the probationary period (3 months), eligible for increase after six months with us.

# Start Date: Ideally immediately (or within 2 weeks)

# Schedule: AEST from Monday to Friday

# Key Responsibilities:
1. Personal Administrative Tasks:
- Pay bills and organize calendars.
- Assist in managing and organizing personal and work-related schedules.

2. Content and Data Management:
- Prepare, publish, and QA blog posts in Webflow.
- Prepare content visuals using Canva.
- Manage and maintain media such as e-books, PDFs, and presentations.
- Input, verify, maintain, and update property data and other relevant information in Google Sheets.
- Regularly review and update information as needed.

3. CRM Management and Outbound Emails:
- Maintain and update CRM notes in HubSpot.
- Ensure accurate and timely updates of customer interactions and information.
- Perform outbound email tasks with a commission structure based on closed revenue.
- Ensure presentable and professional communication.

4. Customer Interaction:
- Engage with customers and handle customer-facing tasks.
- Ensure a professional and presentable demeanor at all times.
- Task Management and Collaboration:
- Support in creating and maintaining Kanban boards [Notion] for task management.
- Coordinate with other team members to ensure task completion.
- Collaborate with the Lead Executive Assistant and Social Media and Content Assistant to streamline operations and enhance productivity.

5. Learn and Develop new skills:
- Continually learn and apply new skills
- Actively contribute to our culture of learning and reflection

# Requirements:
- Proven experience as an Administrative Assistant or similar role (minimum 2 years).
- Recognition of the importance of speed and ability to move quickly through tasks.
- Coachability to continually learn and apply new skills.
- Expertise in using Google Workspace (docs, slides, sheets, meet, email, etc.), Canva, and Notion.
- Experience in Hubspot and Webflow are preferred but not required.
- Strong presentability and comfortable on video (camera, mic, lighting, and work area)
- Detail-oriented and able to handle multiple tasks simultaneously.
- Ability to work independently and as part of a team.

# Training and Expectations:
- We have playbooks and will provide training on the tools we use if needed.
- We expect fast learners who can quickly adapt and work efficiently.
- Emphasis on maintaining high speed and accuracy in a high-pressure, high-level environment.

# Important Instructions:
Please respond with the subject line "Ready for RPL - Favorite Movie" to confirm you've read the entire job description. (e.g., "Ready for RPL - Mean Girls").
Include your résumé and a photo of your work area in your application.

We look forward to your application. Good luck!