Tech-Savvy Project Manager for Kim - Looking for a Unicorn!

Here’s a quick video sharing why you may want to work with us! https://www.loom.com/share/571ac017b6834da6a2d6955f0e0921d1?sid=170295e9-acac-4ac9-9dd2-45cb5928b008e

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:
*I provide a FUN working environment.
*We are constantly learning new things.
*We are a team who wants to be the best at what we do, which means you have the BEST teammates.
*I ALWAYS pay on time.
*I treat all of my team members with respect and love.

Client Overview:
*Kim is an amazing coach and she is looking for a unicorn who can help her with marketing and administrative tasks.

Client Requirements:
*Must be able to work 20 hours/week, with the potential to be full-time after a few months.
*Must be able to work 9am-1pm Central Time (US)
*Must have at least 4 years of experience managing projects in a corporate environment or any similar role
*Must be proficient in Zapier, Kajabi, and Squarespace
*Must be tech-savvy
*Must be able to build and update web pages, preferably in Squarespace
*Must be an EXCELLENT writer and communicator, and is comfortable writing press releases and handling client communications via email and LinkedIn
*Must be super organized with high attention to detail
*Detail-oriented with a commitment to quality control
*Must have top-notch English writing skills

Software tools used by the client:
*Kajabi
*Squarespace
*Zoom
*Calendly
*Google Workspace - including all apps – Drive, Forms, Slides, Gmail, etc.
*LinkedIn
*Hootsuite
*Typeform

Responsibilities/Tasks:
Project & Data Management
*Manage complex projects involving cross-functional teams, including international consultants.
*Oversee marketing initiatives using tools like Zapier, Kajabi, Google Workspace, Typeform, and Squarespace.
*Generate reports and measure the effectiveness of assigned activities.

Administrative & Technical Assistance
*Support the CEO and Marketing Director in administrative tasks (e.g., data entry, email correspondence, calendar management).
*Set up new clients in onboarding processes and assist coaches in managing client administration.
*Organize and maintain documents in Google Workspace.
*Troubleshoot technical issues for both clients and team members (e.g., website, email access).
*Proactively complete tasks and update team members without needing reminders, ensuring all deadlines are met.


Email Management
*Schedule, load, and format emails in Kajabi; conduct test sends, proofread content, and verify all links.

Team Collaboration & Project Improvement
*Participate in weekly team meetings (Monday mornings, CT); contribute ideas for enhancing client support and optimizing processes.
*Actively propose improvements to client experience and internal workflows.

Editing, Proofing & Quality Assurance
*Proofread all client-facing materials, including emails, documents, and website content, to ensure accuracy and professionalism.
*Edit and format documents in Word, and create polished .pdf files as needed.
*Ensure all deliverables meet established quality standards.

Website Support
*Build and update web pages in Squarespace, applying HTML/CSS as necessary.
*Integrate Office AutoPilot forms on WordPress pages as needed.

Customer Service & Client Care
*Draft, proofread, and send client contracts and proposals; ensure signatures are obtained promptly.
*Handle client communications professionally via email and LinkedIn, aligning with the CEO’s voice and tone.
*Maintain a deep understanding of business operations to independently respond to inquiries accurately.

Public Relations & Marketing Management
*Writing and sending press releases
*Seeking out speaking, podcasts and publishing opportunities
*Establishing relationships with members of the press
*Applying to speaking engagements and managing the application process


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If you know in your heart this job is for you, please apply on our super quick application system by clicking here: https://app.loxo.co/job/MjUwMTMtcGJtc2V5Ymo4NDFsam05Yg==?t=1731517261185

You only have to apply for one job through our portal, and then you can email us if you want to be considered for additional positions.

We have many positions available, so even if this one isn't a perfect fit, if you are a hard worker who loves learning and pays attention to the details, we will probably have something else available for you!

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Our super cool hiring process:

*We have real people communicating with you and looking at your application!
*We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
*At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.

IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment team’s job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.