Property Management Virtual Assistant

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Job Title: Virtual Assistant - Property Management Focus
Category: Individual Contractor

Company: Blue Picture Properties Limited

Location: Remote (Philippines)

Salary: $200 per week

Working Hours: 8 hours/day, Monday to Friday (flexible between Philippine and UK time zones)

Position Overview:
We are seeking a Virtual Assistant with a focus on property management to support our executives and ensure smooth daily operations. This role involves managing correspondence, scheduling, property-related research, tenant and vendor coordination, and general administrative support. The ideal candidate is proactive, self-sufficient, and available during UK working hours with excellent written and oral English communication skills.

Key Responsibilities:

Property Management Support: Coordinate and manage various property management tasks, including tenant communication, vendor coordination, and compliance-related duties.
Executive Support: Provide essential support to executives, handling confidential information, managing correspondence, and scheduling meetings related to property operations.
Inbox Management: Efficiently handle executives' inboxes, prioritize property-related emails, respond on behalf of executives, and ensure timely follow-ups on all property matters.
Calendar Management: Manage executives' calendars, scheduling appointments and organizing property-related meetings and inspections.
Event Coordination and Management: Plan and coordinate virtual and in-person property-related events, managing all logistics effectively.
Online Research: Conduct detailed research on property-related topics, market trends, regulations, and best practices, providing comprehensive, organized information.
Tenant and Vendor Coordination: Liaise with tenants and vendors, assisting with inquiries, coordinating maintenance requests, and managing property-related documents and follow-ups.
Multi-tasking and Delegation: Handle multiple tasks, prioritize effectively, and delegate when necessary to ensure smooth property management operations.

Requirements:
• Proven experience as a Virtual Assistant, particularly in property management or executive support.
• Advanced knowledge of inbox and calendar management specific to property management needs.
• Proficient in property management coordination, including tenant and vendor relations.
• Strong written and oral English communication skills.
• Proactive and able to work independently with minimal supervision.
• Excellent organizational and time-management skills.
• Ability to work during UK timezone working hours.
• A solid background in property management is strongly preferred.

This position is ideal for someone with a background in property management who thrives in a virtual environment and can ensure efficient support for our executives and property portfolio operations.

If you’re excited about this opportunity, please proceed with our application process beginning with recording a Loom video (3 minutes max) showcasing how you would approach this role and what you believe you bring to the table.

Additionally, to gauge your skills, we'd like you to complete the following task:

Scenario: You work for a company that owns and buys a portfolio of properties. A key part of your role would be dealing with stakeholders, namely letting agents, solicitors, mortgage lenders, and mortgage brokers.

The letting agent has informed you that for one of our properties, the previous tenant has vacated and repairs are recommended before a new tenant can be secured.

TEST YOUR KNOWLEDGE: Record a Loom video explaining how you would solve this situation and ensure new tenants move in as soon as possible.

*Feel free to be as specific as possible with your video. We want to see your level of understanding when it comes to how to manage situations like this in the property industry.

To progress, kindly proceed to this link:
https://forms.gle/kqaASoD1j8nKtDno8

Once you have completed the application form, you will receive a notification on the next steps.