Accomplished Executive Assistant

Hey there,

Do you have a knack for organizing chaos and making things run smoothly? Have you worked as an Executive Assistant in fast-paced environments across different industries, juggling multiple priorities and keeping everything on track? Do you love diving into new AI tools, figuring out how they work, and finding ways to make your work even more efficient? If so, we might just have the perfect opportunity for you.

We’re looking for an Executive Assistant who’s not just looking for a typical support role. This is a chance to grow into a Project Manager—someone who can plan, execute, and manage tasks and projects for our visionary CEO. You’ll be the one who keeps everything organized, ensures deadlines are met, and maintains high-quality standards across the board. If that excites you, we’d love to talk!

Also we need a kind of person who loves to take charge (but from the second chair), and you’ve demonstrated leadership ability even when you weren’t the one in the spotlight. You’re a proactive problem solver, able to come up with creative solutions on the fly. You have a sharp eye for detail and a strong sense of accountability—no task is too small to get your full attention.

You’ve worked as an EA for fast-growing CEOs in a variety of industries, and you thrive in environments where you’re constantly challenged. You run toward challenges, not away from them, and you don’t rest until you’ve achieved excellence. You’re not afraid to voice your opinions and share your ideas with leadership when you feel it’s needed.

Here’s what we're looking for

++A proven leader who can take the reins when needed and inspire others to stay on track.
++An excellent communicator—both in writing and verbally, with impeccable English skills.
++An innovative thinker who loves to solve problems and come up with creative solutions.
++Obsessed with details—no task is too small to be done right.
++Experienced in supporting visionary CEOs in fast-paced, growing companies across multiple industries.
++Fearless in the face of challenges—you never shy away from tough situations.
++Driven to succeed—you’re committed to pushing yourself to be the best every day.
++Strong-willed and confident—you aren’t afraid to share your thoughts and opinions, even with those in charge.

We don’t expect you to be perfect, but we do expect you to be exceptional—and to put in the work to stay that way.

As an Executive Assistant, you’ll have a front-row seat to everything our CEO is working on, and you’ll be responsible for making sure things stay on track.

Your tasks will include:

=Organizing and managing projects for the CEO, from start to finish.
=Building relationships with key external stakeholders and handling follow-ups.
=Facilitating communication across our internal teams, especially the marketing department.
=Handling administrative tasks like email management, calendar scheduling, research, etc.
=Exploring and testing new tech tools to help us stay ahead of the curve and improve our processes.
=Leading weekly planning sessions to ensure the team stays aligned and focused on priorities.


Throughout the interview process, we’ll ask you detailed questions, have you complete a pre-recorded video interview, and then do a live interview to get to know you better. We’re looking for someone with the drive to step into greatness.

Is This You? If this role sounds like it’s made for you, we’d love to hear from you! Please include "Totally Me" in the subject line of your email and answer the following questions:

1. Tell us about the last two Executive Assistant roles you held and how you contributed to those companies.
2. Can you describe the most effective working relationship you've had with your previous CEO, and what factors contributed to its success?
3. Are you currently employed?
4. What is your hourly rate?
5. Why do you think this job fits you?
6. Do you agree with our interview process?

Can’t wait to meet you!