Project Coordinator

Project Coordinator
Sign Design Group of New York (www.sdgny.com)

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About the company:
Sign Design Group is a New York-based company that manufactures architectural signage. We are committed to delivering creative, cost-effective, and sustainable solutions to our clients.

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Project Coordinator at Sign Design Group of New York will support the planning, execution, and oversight of sign design and installation projects. This role requires working closely with internal teams, vendors, and clients to ensure project deliverables are completed on time, within scope, and aligned with customer expectations. The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple projects simultaneously.

Key Responsibilities
• Assist in creating detailed project plans, timelines, and schedules for design, fabrication, and installation.
• Coordinate with design teams, suppliers, and subcontractors to ensure timely delivery of materials and services.
• Prepare and maintain project documentation, including contracts, invoices, and reports.
• Serve as the point of contact for clients throughout the project lifecycle, ensuring clear communication and managing expectations.
• Address client inquiries, concerns, and feedback in a timely and professional manner.
• Collaborate with the project manager and field teams to ensure that design and installation meet quality standards.
• Identify potential project risks and work with teams to mitigate delays or challenges.
• Proactively solve problems that arise during the project execution phase.
• Prepare status updates and reports for internal teams and clients.
• Ensure all project documentation is maintained and organized.

Skills & Qualifications
• Bachelor’s degree in architecture, engineering, project management, or related field (required).
• 2+ years of experience in project coordination, preferably in the manufacturing, construction, or related industry (required)
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Proficiency in project management software (e.g., MS Project, Asana, and Microsoft Office Suite)
• Knowledge of design and fabrication processes in the sign industry (a plus).
• Ability to work collaboratively with cross-functional teams.

Working Hours: This is a remote position aligned with New York Timing (Eastern Time Zone), from 8:00 AM to 4:30 PM. Translated Time in the Philippines: Corresponds to 9:00 PM to 5:30 AM (the next day)

We use a time tracking app solely to record your work hours for accurate payroll. The data collected is used only for this purpose.

Tools and equipment needed:
- Must have a reliable computer with appropriate lighting for meetings.
- Back-up Internet
- Back-up Power Source

*** ALL APPLICANTS MUST FOLLOW THE STEPS BELOW FOR YOUR APPLICATION TO BE CONSIDERED ***
- Change the subject line to "SDGNY - Project Coordinator Application - [Your Name]."
- Send an email to giselle@sdgny.com, cc: rezza@sdgny.com with your resume attached.
- Send us a 1–2-minute video answering the following questions:
1. Tell us about yourself and your experience in project management.
2. In your opinion, what are the key qualities of an effective team member?
3. How do you envision your unique skills and experience contributing to the success of our team?