Executive Administrative Assistant - Construction Industry

Our company, Get It Done For Me Services, is seeking an experienced Executive Administrative Assistant with a background in the construction industry to support a U.S.-based construction company. This role requires familiarity with U.S. construction practices, codes, and terminology and the ability to work independently from a remote setting. If you're detail-oriented, proactive, and can handle various administrative tasks, we'd love to hear from you.

As our Executive Administrative Assistant, you will provide critical support to the project management team, handling clerical and administrative duties that keep our projects running smoothly. The ideal candidate will have experience in construction-related administrative work, including scheduling, following up on communications, and coordinating logistics. This role also requires availability on a standby basis to accommodate the client's needs.

Key Responsibilities:
- Manage scheduling and appointments for the team, ensuring an established routine.
- Conduct follow-up email, text, and phone communications to ensure smooth project coordination.
- Handle logistics, including insurance documentation, project updates, and sending relevant information to accounting.
- Coordinate with project leads to maintain accurate and timely notes in systems or files.
- Follow up with customers, project contacts, and leads to ensure excellent service and timely responses.
- Be available on standby between 8 AM and 4 PM Eastern Time, Monday through Friday.

Requirements:
- Proven experience in administrative support within the construction industry, specifically with U.S. construction standards, codes, and measurements (e.g., feet, inches).
- Strong organizational skills with attention to detail and an ability to multitask.
- Excellent communication skills, both written and verbal, with a proactive approach to following up.
- Comfortable using specific lingo, abbreviations, and terminology common in U.S. construction.
- Ability to work independently and remotely while maintaining accountability.

Preferred Qualifications:
- Previous experience working as a virtual assistant or remote administrative assistant in construction.
- Familiarity with Eastern Time work schedules and availability during business hours for standby tasks.
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Our Company Culture & Principles:
Moving forward, we'd also like to share the principles that define our company culture and guide our team's success.

If you can commit to and live with the following principles, then you are the type of person who will be successful and help our company thrive.

If you feel this level of engagement is not right for you or that you're not willing or able to participate with us at this level, we are not a good fit for you.

Our expectation is that you will take the steps necessary to do what you say you are going to do and be accountable for your actions. In other words, live "above the line."

We understand that not every person is ready for this level of performance, and we appreciate the honesty of those who decide this is not the right place for them.

On the other hand, you would make an ideal candidate to join our company if you are willing to commit to the following Above the Line principles:

- Accountability: See It, Own It, Solve It, Do It
- Become part of the solution
- Respect others and their feelings
- Act Now!
- Ask the question: "What else can I do?"
- Ask the questions: "What coaching do you have for me?" and "What can I do better?"
- Personal ownership and pride
- Reject average
- Show others that you care

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Interested applicants may send their CVs to HumanResources.GIDFM@gmail.com.