Administrative Assistant

Job Title: Administrative Assistant
Job Type: Full-Time
Salary: $1,000 per month
Work Hours: Monday to Friday, Pacific Time Zone
Work Experience: At least 2 years of work experience.

TO APPLY, FILL OUT THIS FORM: https://forms.clickup.com/9011062867/f/8chku2k-33771/9QVSXN0L4KTKBH29VK

Job Overview:
We are seeking a highly organized and proactive Administrative Assistant to support a real estate investment and property management company. The role focuses primarily on document management, communication, follow-ups, and invoice management. You will help streamline operations by managing important day-to-day activities, ensuring that tasks such as tenant communication, document organization, and invoice processing are handled efficiently.

Key Responsibilities:
Document Management: Organize, save, and maintain documents using tools like Dropbox.
Follow-ups and Communication: Coordinate with vendors, tenants, and other contacts to ensure timely completion of tasks and outstanding issues.
Phone and Email Communication: Make calls on behalf of the management team, including tenant communications and answering phone calls.
Tenant Relations: Respond to tenant inquiries and manage basic communications.
Invoice Management: Manage, review, and code invoices for processing and approval.
Availability: Be reachable by phone or email during designated work hours. Occasional video calls may be required for coordination.

Qualifications:
Proven experience in administrative support, preferably within real estate or property management.
Strong communication skills, including managing phone calls and following up on behalf of management.
Comfortable participating in occasional video calls for team meetings and updates.
Effective at managing tenant communications.
Proficient in project management or office tools such as Microsoft Office, Google Workspace, or property management software.
Experience with tools like Dropbox, Yardi, and AppFolio is a plus.
Experience in reviewing, coding, and managing invoices is highly desirable.
Highly organized with strong attention to detail.

TO APPLY, FILL OUT THIS FORM: https://forms.clickup.com/9011062867/f/8chku2k-33771/9QVSXN0L4KTKBH29VK